Medical Affairs Coordinator - Ajulia Executive Search

Are you looking to make a career change to a rapidly growing, stable, innovative pharmaceutical manufacturing company?  This exciting opportunity as a Medical Affairs Coordinator offers a competitive salary plus an excellent benefits package including medical insurance, dental insurance, vision insurance, paid PTO, etc.  Does this position match your future career goals? Then this Medical Affairs Coordinator opportunity could be the right fit for you.

Responsibilities:

• The Medical Affairs Coordinator will organize and coordinate IIS study discussions with internal decision-making committees, Investigators, and MSL to assess and approve programs.
• Oversee and monitor all aspects of the IIS process, including concept evaluation, approval, contract preparation, study execution, and close-out activities.
• Collaborate closely with internal teams (e.g., Finance, Legal, Scientific Review, Operations) and manage access to study drugs (when applicable).
• Send SUSAR updates to IIS investigators as directed by the global PV team.
• The Medical Affairs Coordinator will manage departmental meetings for IIS reviews, including logistics, agenda preparation, facilitation, documentation of outcomes, and follow-up on action plans.
• Collaborate with the MA Team and Finance to initiate purchase orders and monitor financial expenditures against budget.
• Provide project management support for Medical Affairs (MA) activities.
• Maintain Monday’s system, a data warehouse tracking all medical projects.
• Oversee reporting and maintain dashboards for Medical Affairs activities across the department.
• The Medical Affairs Coordinator must assist with publication planning and annual medical planning under the direction of the Senior Director.
• Exercise discretion and judgment consistently throughout daily tasks.
• Collect inquiries from the ProPharma Medical Team and forward them to relevant departments such as Quality, Medical, and PV.
• Foster effective cross-functional communication among various MA contributors and leads to using appropriate communication methods.
• Develop and maintain presentation slides, spreadsheets, summary documents, and databases related to operational and strategic plans for the department.

Qualifications:

• The Medical Affairs Coordinator must hold a relevant degree
• Must have 3+ years of Medical Affairs experience from a pharma manufacturing background.
• Strong organizational, administrative, and operational management skills.
• The Medical Affairs Coordinator must have a solid understanding of Medical Affairs and compliance requirements related to the function.
• Knowledge and application of data sources, reports, and tools for creating actionable plans.
• The Medical Affairs Coordinator must have excellent communication and presentation skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, etc.)

BENEFITS:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Direct Hire
• Paid Time Off

Salary: $50K-$70K annually

Ask for: Amrita Mukherjee

Job Id: 24988

Ajulia Executive Search is a New Jersey based Executive Search Firm specializing in retained searches in multiple sectors, including Manufacturing, Finance, IT, Legal, and Pharmaceutical. We have a nationwide client base and offer services in temporary and direct hire placements.

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