Medical Administrative Assistant - Moreau Physical Therapy

Moreau Physical Therapy is currently accepting resumes for a full-time Administrative Assistant to join our growing team! If you feel you meet these requirements, we invite you to apply to be a part of our team!

Position Summary:

The Administrative Assistant provides high-level administrative support to ensure efficient operation of the office. This role includes assisting Owners, QA/ Corporate Compliance, Health and Safety, and Privacy managers through a variety of tasks related to organization, communication, and scheduling. The Administrative Assistant will be responsible for confidential and time-sensitive material, maintain professionalism, and demonstrate the ability to effectively communicate via phone, email, and in-person.

Key Responsibilities:

1. Administrative Support: Manage and organize office documents, maintain filing systems (both electronic and paper), and prepare necessary reports and presentations.
2. Communication: Answer and direct phone calls, respond to emails, and act as the primary point of contact for internal and external communication.
3. Scheduling: Arrange meetings and appointments, manage calendars, and coordinate travel arrangements.
4. Data Entry: Accurately input and update information in databases, spreadsheets, and other digital systems.
5. Office Management: Maintain inventory of office supplies, coordinate office repairs and maintenance, and oversee office organization and cleanliness.
6. Event Coordination: Assist in the organization of meetings, events, and special projects, ensuring details are executed to meet the highest standards.
7. Document Preparation: Draft, edit, and proofread correspondence, memos, and other documents/ manuals as needed.
8. Develop Training Resources: organize, edit, and proofread documents and presentations. Be able to record training videos as needed.
9. **Any other duties assigned by the owners

Qualifications:

Skills:

1. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, ) and familiarity with office equipment
2. Strong organizational, time-management, and multitasking abilities
3. Excellent verbal and written communication skills
4. Discretion in handling sensitive and confidential information
5. Outstanding Interpersonal skills
6. Professionalism

Attributes:

Attention to detail, reliability, and a proactive approach to tasks