Medical Administrative Assistant - Pediatrix

Responsibilities:

The primary function of this position is to provide general administrative and clerical duties to the physicians, advanced practitioners, medical directors and/or practice managers.Administrative support to the physicians, advanced practitioners, medical directors and/or practice managers.

• General office duties, including but not limited, to copying, filing, faxing, check requests, mailings, typing of correspondence, initiating and responding to emails, conference call scheduling, creating and maintaining spreadsheets, creating and maintaining files.
• Type medical dictation of discharge summaries, operative reports, referral letters, history and physical, special procedures, follow up clinic notes and other reports from written drafts.
• Answers the phones as needed.
• Utilize Microsoft Office programs (Excel, Word, PowerPoint) to create and maintain correspondence, spreadsheets, presentations, etc.
• Maintenance/management of all office equipment to include phone, voicemail and computer systems.
• Orders, maintains and ensures availability of supplies and materials for the department within the budgetary parameters.
• Faxes discharge summaries to pediatricians and follow-up specialists as needed.
• Contacts State Department of Health regarding newborn screens, provides updates to physicians/NNPs with results to update patient records as needed.
• May be responsible for maintenance and submission of Vermont Oxford Data as needed.
• Arrange and coordinate travel arrangements as needed.
• Special projects as needed.
• May organize and track credentialing needs for physicians and advanced practitioners.
• Takes and types practice meeting minutes, as needed.
• Tracks and keeps record of CME monies.
• Schedules meetings and maintains calendars for the physicians and advanced practitioners as needed.
• Maintain strict confidentiality in accordance with HIPAA regulations and Company policy.
• Present a positive, professional appearance and convey a professional demeanor in the performance of assigned duties.
• Responsible for following all facility, organization and department precautions and procedures in the performance of all job duties to ensure a safe work environment for self and others.
• Complete compliance requirements as needed.
• Perform other duties as assigned or requested.

Education Level: High school diploma or GED.

Experience Years: One to three years related experience and/or training.

Experience Industry: Healthcare

Equivalent combination of relevant education and experience will be considered.

• Medical, Prescription, Dental, Vision Insurance
• Progyny Fertility Benefits
• Livongo Diabetes Management
• Teladoc Health and Second Opinion Services
• Smart Shopper
• 401(K) Thrift Program & Sharing Plan**
• Employee Stock Purchase Plan (ESPP) – 15% discount*
• Basic Employee; Spouse; Child Life Insurance
• Accidental Death and Dismemberment (AD&D)
• Employee Optional Life and AD&D
• Short & Long Term Disability
• Pre-Tax Health Savings Accounts (HSA)
• Employee and Dependent Flexible Spending Account (FSA)
• Family Medical Leave Act (FMLA)**
• Parental Leave Benefit
• Sick Pay Bank
• Employee Assistance Program (EAP)**
• Group Aflac Policies
• Identity Theft Protection
• Employee Charitable Fund
• Care.com
• Various Discount Programs

*Part Time Regular employee classifications also receive this benefit

**Available to Part-Time regular and part-time casual employees aged 21 and over

Pediatrix Medical Group is one of the nation’s leading providers of highly specialized health care for women, babies and children. Since 1979, Pediatrix has grown from a single neonatology practice to a national, multispecialty medical group. Pediatrix-affiliated clinicians are committed to providing coordinated, compassionate and clinically excellent services to women, babies and children across the continuum of care, both in hospital settings and office-based practices. The group’s high-quality, evidence-based care is bolstered by significant investments in research, education, quality-improvement and safety initiatives. 

Please Note: Fraudulent job postings/job scams are becoming increasingly common. All genuine Pediatrix job postings can be found through the Pediatrix Careers site: www.pediatrix.com/careers.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.