MDS Coordinator - Birchwood of Golfcrest

Position Summary

A MDS Coordinator coordinates the completion of the Minimum Data Set (MDS) with the facility's Interdisciplinary Team. The MDS Coordinator facilitates the completion of Omnibus Reconciliation Act (OBRA) and Prospective Payment System (PPS) assessments. [MDS Completion, Transmission and Validation]

Essential Duties and Responsibilities

1. Will schedule the ARD's (Assessment Reference Date) for Payment Assessments with the Rehab Director daily, weekly and as needed in a manner that accurately captures the RUG (Resource Utilization Group) category

2. Will IDT on ARD's and Assessment types in order to facilitate the timely completion of MDS sections and CAA's (Care Area Assessments) by each discipline

3. Will schedule all PPS OBRA (Omnibus Budget Reconciliation Act) ARD's per RAI guidelines. RAI Coordinator will coordinate IDT as needed as it relates to SCSA (Significant Change in Status Assessments)

4. Is expected to use the RAI Manual as a resource during the assessment coding process

5. Will coordinate the completion of MDS sections according to facility assignments

6. Will communicate to fellow MDS team members as needed based on timeliness of completion. The MDS Coordinator is expected to report any issues with timely completion to the Director of Resident Assessment immediately

7. Will facilitate with the IDT members, the completion of assessments and corresponding due dates for Z0400A-L, Z0500B, V0200B2 and V0200C2 according to the RAI Manual; reference Chapter 2, Section 2.6, Page 2-15

8. Will ensure the transmission of PPS and OBRA Assessments within 14 days of the completion date in Z0500B; reference Chapter 5, Section 5.2, Pages 5-2 and 5-3

9. Will ensure the transmission of Comprehensive assessments within 14 days of the Care Plan Completion Date (V0200C2)

10. Will confirm the transmission file and review validation report

11. Will facilitate the correction of any fatal errors immediately and re-transmit the assessment until an accepted validation report is received

12. Will also address non-fatal errors using the Quality Improvement and Evaluation System (QIES)

Assessment Submission and Processing (ASAP) System MDS 3.0 Provider User’s Guide. Reference RAI Manual Chapter 5, Section 5.5, pages 5-14

13. Will maintain validation reports

14. Will facilitate receiving Validation Reports timely, the RAI Coordinator will transmit as frequently (daily) as necessary to obtain timely validation of MDS acceptance into the QIES ASAP data base

15. Will facilitate the completion and updating of resident care plans within the MDS Department and the IDT to reflect the resident's most current needs

16. Will identify residents in need of a Significant Change in Status Assessment based on criteria in the RAI Manual Chapter 2, Section 2.6, and pages 2-22 through 2-24

17. Will participate in facility staff education as it relates to the RAI process, and the coordination of obtaining accurate documentation from direct care staff

18. Will notify the facility Director of Nursing (DON) and/or Administrator of risk areas when coded on the MDS

19. Will participate in quality improvement activities in the facility

20. Will compile data reports based on MDS data monthly and as needed

21. Will utilize the facility's software program and computer system to comply with federal requirements

22. Attends and participates in in-service training

Competencies

• Selecting ARD date to maximize RUG score

• Ability to write a care plan based CAA decision

• Accuracy coding type of assessment

• Communication to C.N.A.s regarding ADL documentation

• Communicate to interdisciplinary team regarding upcoming ARDs and time frames

• Knowledge of MDS process

• Accuracy of scheduling assessments

• Knowledge of the triple-check process

• Coordination of team calendar

• Demonstrates accuracy and thoroughness of completion of care-plan updates based on subsequent assessments and changing patient conditions

PureHealth Culture

PureHealth is a high performance environment propelled by collaboration through our Teams of Excellence (T.O.E.) Program. The expectation for each team member is to engage in our complex and dynamic organization by adding value and support to fellow team members.

Work Environment

This job operates in a post-acute setting. This role requires regular walking to various locations around the facility. This role also routinely comes into contact with patients who may have contagious illnesses. Team member is expected to adhere to facility’s no-smoking policy.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk and hear. This position is somewhat active and requires standing, walking, bending, kneeling, and stooping throughout the day. The employee must frequently lift and/or move items over 20 pounds.

Position Type and Expected Hours of Work

This is a position in a post-acute setting that is open 24 hours a day, 365 days a year. Weekend and holiday shifts will be required.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

HIPAA

Team members are required to adhere to policies and procedures implementing HIPAA requirements for the privacy and security of protected health information. Team member are permitted to use and/or disclose only minimum amount of Protected Health Information necessary to complete assigned tasks.

Reports all suspected violation of company’s HIPAA policies or procedures to facility CEO.

Knowledge, Skills and Abilities

1. Ability to communicate effectively with internal and external customers at all levels of the organization

2. Proficient computer and Microsoft Application skills. Must have an ability to learn new systems

3. Ability to work with a culturally diverse population

4. Must have positive communication skills and demonstrated adequate maturity and patience

5. Proficient in the English language. Excellent communication (verbal and written), customer service and interpersonal skills

6. Must have excellent organizational skills with attention to detail

7. Must be able to successfully prioritize workload, demonstrate initiative, and analyze situations to make sound decisions

8. Must show initiative and take action on observed needs

9. Self-directing with the ability to work with minimal direct supervision

10. Must have positive communication skills and demonstrated adequate maturity and patience

Required Education/Experience

• Graduate of an accredited School of Nursing

• A minimum of one (1) year experience in a healthcare environment as a licensed nurse and/or MDS Coordinator

Required License/Certification

• Valid State of Texas LPN/RN license

• Valid CPR certification

Preferred Education/Experience

• PPS System experience

• A minimum of two (2) years’ experience as a licensed nurse

• A minimum of two (2) years’ experience in a MDS role