MCCS ADMINISTRATIVE SPECIALIST NF3 - OPEN UNTIL FILLED - U.S. Marine Corps

Summary

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team!MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

This job is open to

• The public
  
  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

Open to Public

Duties

Administratively supports the comprehensive, year-round programs and activities within the Marine Forces Reserve Marine Corps Community Services (MCCS) division.Coordinates and performs a wide variety of responsible administrative functions in support of management functions.Operates a personal computer and peripheral equipment to produce civilian and military correspondence, spreadsheets, charts, reports and graphs.Composes, edits, spell checks, and proofreads correspondence prior to Deputy Director/Director's signatures.Creates Purchase Order Requests, requests for contracts, presentations, and equipment inventory lists using various software and database systems.

Establishes and maintains official files and records in accordance with regulations.Establishes action status on numerous projects and program operations.Makes arrangements for meetings, conferences, and/or trainings and provides meeting agendas, directions, and other pertinent information to attendees.Coordinates travel and transportation schedules as directed.Receives, reviews, interprets, and follows directives, both written and verbal, in accordance with available guidelines and instructions.

Advises staff on development and implementation of local administrative directives and procedures.Develops internal policies, procedures and work methods affecting administrative management operations.Ensures compliance by managers and supervisors by reviewing and revising studies, reports, correspondence for accuracy and format.Prepares correspondence and drafts instructions.Facilitates methods for automating reports and correspondence.Uses a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows and presentations.

Enforces and trains employees on proper naval correspondence rules and correct grammar, spelling, capitalization and punctuation.Receives telephone callers, visitors, complaints and outside contacts and directs them to appropriate contacts when necessary.Routes incoming mail to staff and work sections.Establishes suspense dates to collect responses and submits information as required by requests.

Performs duties as the Information Systems Coordinator (ISC).Acts as the liaison for the staff to the MFR G-6 IT department.Assists the staff with their IT questions and challenges.Performs troubleshooting on minor IT issues and creates incident reports in Remedy in order to request support.Follows up on all requests to ensure that all IT issues are corrected. Reviews and submits all SAAR forms to the G-6 SAAR tracker.Tracks all SAARs to completion.Submits the requests in Remedy for new employee email accounts.

Performs duties as the MCCS Website Administrator.Creates and maintains Website site pages for each department.Assists employees with the migration of data and conducts training on how to use the platform.Grants access as required.

Performs duties as the Independent Duty Funds (IDF) Administrator.Tracks IDF on a unit-by-unit basis.Gathers and collates information from the MFR G-8 and MFR G-1 on troop strength, unit location, and other factors used to determine IDF allocations.Responds to inquiries from unit IDF Responsible Officers regarding IDF concerns.Collects, verifies, and files RO appointment letters and training certificates.

Performs duties as the EPAS administrator.Assists MCCS employees with getting access to EPAS.Handles EPAS questions and concerns.Ensures that all employees have an account.Adds and removes employees as needed.Certifies MCCS accounts when required by MFR G-1.

Performs duties as the CMR Representative for MCCS.Tracks the following assets: computers, printers, peripherals, audio/visual equipment, government issued phones and Air cards.Inventories all equipment IAW policy.Manages new computer tech refreshes.Executes the DRMO process which includes degaussing information from hard drives.Disposes of ink cartridges according to EPA regulations.Orders equipment and peripherals through the ITPPRAS process.Maintains all unassigned computers and laptops on an ongoing basis to ensure virus definitions are up-to-date and accessible to the network domain.

Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly.Alerts the higher-level supervisor or proper point of contact for help when problems arise.Adheres to safety regulations and standards.Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.

Performs other related duties as assigned.This is a white-collar position where occasional lifting up to 20 lbs may be required.

Requirements

Conditions of Employment

• See Duties and Qualifications

EVALUATIONS:

Qualifications

Three years experience that demonstrates broad knowledge of administrative practices and principles.Skill to organize and coordinate multiple high visibility projects simultaneously.Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation.Skill to operate a personal computer, and associated peripheral equipment and software.Knowledge of a variety of support functions such as gathering statistical data, monitoring and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims; maintaining stock of office supplies.Skill to deal with employees at various levels in the organization and to represent the division with customers external to the organization.The incumbent must be able to accommodate a flexible work schedule, to include weekend and evening briefs/programs.Must be able to travel in order to support MCCS functions.Must be able to obtain a government purchase credit card in order to initiate purchase requests for required equipment, supplies, and services with guidance from the MCCS Section Heads and staff.

Must be familiar with Adobe and Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint.Multi-line phone experience preferred.Must complete USMC E-ITSM Remedy Software training in order to obtain administrative rights to MFR G-6 IT systems.Must complete training on all required software systems.

Administratively supports the comprehensive, year-round programs and activities within the Marine Forces Reserve Marine Corps Community Services (MCCS) division.Coordinates and performs a wide variety of responsible administrative functions in support of management functions.Operates a personal computer and peripheral equipment to produce civilian and military correspondence, spreadsheets, charts, reports and graphs.Composes, edits, spell checks, and proofreads correspondence prior to Deputy Director/Director's signatures.Creates Purchase Order Requests, requests for contracts, presentations, and equipment inventory lists using various software and database systems.

Establishes and maintains official files and records in accordance with regulations.Establishes action status on numerous projects and program operations.Makes arrangements for meetings, conferences, and/or trainings and provides meeting agendas, directions, and other pertinent information to attendees.Coordinates travel and transportation schedules as directed.Receives, reviews, interprets, and follows directives, both written and verbal, in accordance with available guidelines and instructions.

Advises staff on development and implementation of local administrative directives and procedures.Develops internal policies, procedures and work methods affecting administrative management operations.Ensures compliance by managers and supervisors by reviewing and revising studies, reports, correspondence for accuracy and format.Prepares correspondence and drafts instructions.Facilitates methods for automating reports and correspondence.Uses a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows and presentations.

Enforces and trains employees on proper naval correspondence rules and correct grammar, spelling, capitalization and punctuation.Receives telephone callers, visitors, complaints and outside contacts and directs them to appropriate contacts when necessary.Routes incoming mail to staff and work sections.Establishes suspense dates to collect responses and submits information as required by requests.

Performs duties as the Information Systems Coordinator (ISC).Acts as the liaison for the staff to the MFR G-6 IT department.Assists the staff with their IT questions and challenges.Performs troubleshooting on minor IT issues and creates incident reports in Remedy in order to request support.Follows up on all requests to ensure that all IT issues are corrected. Reviews and submits all SAAR forms to the G-6 SAAR tracker.Tracks all SAARs to completion.Submits the requests in Remedy for new employee email accounts.

Performs duties as the MCCS Website Administrator.Creates and maintains Website site pages for each department.Assists employees with the migration of data and conducts training on how to use the platform.Grants access as required.

Performs duties as the Independent Duty Funds (IDF) Administrator.Tracks IDF on a unit-by-unit basis.Gathers and collates information from the MFR G-8 and MFR G-1 on troop strength, unit location, and other factors used to determine IDF allocations.Responds to inquiries from unit IDF Responsible Officers regarding IDF concerns.Collects, verifies, and files RO appointment letters and training certificates.

Performs duties as the EPAS administrator.Assists MCCS employees with getting access to EPAS.Handles EPAS questions and concerns.Ensures that all employees have an account.Adds and removes employees as needed.Certifies MCCS accounts when required by MFR G-1.

Performs duties as the CMR Representative for MCCS.Tracks the following assets: computers, printers, peripherals, audio/visual equipment, government issued phones and Air cards.Inventories all equipment IAW policy.Manages new computer tech refreshes.Executes the DRMO process which includes degaussing information from hard drives.Disposes of ink cartridges according to EPA regulations.Orders equipment and peripherals through the ITPPRAS process.Maintains all unassigned computers and laptops on an ongoing basis to ensure virus definitions are up-to-date and accessible to the network domain.

Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly.Alerts the higher-level supervisor or proper point of contact for help when problems arise.Adheres to safety regulations and standards.Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.

Performs other related duties as assigned.This is a white-collar position where occasional lifting up to 20 lbs may be required.

Additional information

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.

As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.

Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.

Required Documents:

*Education/certification certificate(s), if applicable.

*If prior military, DD214 Member Copy

This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.

Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.

ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 11:59 PM EASTERN STANDARD TIME (EST) ON THE CLOSING DATE LISTED IN THE JOB POSTING.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:
  •Stability of Federal Civilian Service
  •People with passion for doing work that matters
  •Quality of Work Life Balance
  •Competitive Pay
  •Comprehensive Benefit Packages
  •Marine Corps Exchange and Base Facility Privileges
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:
  •Stability of Federal Civilian Service
  •People with passion for doing work that matters
  •Quality of Work Life Balance
  •Competitive Pay
  •Comprehensive Benefit Packages
  •Marine Corps Exchange and Base Facility Privileges
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  
  Varies - Review "OTHER INFORMATION"
  
  If you are relying on your education to meet qualification requirements:
  
  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
  schools accredited by accrediting institutions recognized by the U.S. Department of Education.
  
  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply
  
  All applications must be submitted online via the MCCS Careers website: https://careers.usmc-mccs.org
  
  STEP 1
  • College Transcript(s) or Education Certificate(s),
  (REQUIRED IF USING EDUCATION TO QUALIFY)
  
  A degree from an accredited college/university may be used to qualify for this position, or in combination with experience, as noted in the minimum qualification section of this announcement. If using education to qualify, you must upload a copy of your college transcript(s), indicating degree conferred, as an attachment to your profile under "My Job Applications" https://careers.usmc-mccs.org to be considered. Applications received without college transcripts (if using education) will be ineligible for consideration.
  
  Selective Service Registration: If you are a male born after December 31, 1959 and are at least 18 years of age, government employment requires that you must register with the Selective Service System, unless you meet certain exemptions. You must be able to show proof of registration or your exemption, as part of the required suitability background investigation.
  
  NOTE:It is the applicant's responsibility to verify that information entered, uploaded, or submitted is received, legible and accurate. HR will not modify applications, resumes, or answers submitted by any applicant. To check the status of your application or to return to a previous or incomplete application, log into your MCCS user account and review your application status.
  
  STEP 2
  • If prior military, upload a copy of your DD214 Member 4 Copy as an attachment to your profile under "My Job Applications"
  https://careers.usmc-mccs.org
  
  All applications must be submitted online via the MCCS Careers website: https://careers.usmc-mccs.org
  
  Resumes/applications emailed or mailed will not be considered for this vacancy announcement.To be considered for employment, the application or resume must be submitted online by 11:59 PM (CST) on the closing date of the announcement.
  
  Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.
  
  Agency contact information
  
  MARFORRES
  
  Phone
  
  504/697-7280
  
  Fax
  504/697-9774
  Email
  
  smb_mfr_nafhr@usmc.mil
  
  Address
  
  MARFORRES
  
  MARINE CORPS COMMUNITY SERVICES
  
  MARINE FORCES RESERVE
  
  NEW ORLEANS, LA 70114
  
  USA
  
  Next steps
  
  All applicants who submit an application via our Careers page at https://careers.usmc-mccs.org will be able to view their application status online.
• Fair and Transparent
  
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents

Varies - Review "OTHER INFORMATION"

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from

schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

All applications must be submitted online via the MCCS Careers website: https://careers.usmc-mccs.org

STEP 1

• College Transcript(s) or Education Certificate(s),

(REQUIRED IF USING EDUCATION TO QUALIFY)

A degree from an accredited college/university may be used to qualify for this position, or in combination with experience, as noted in the minimum qualification section of this announcement. If using education to qualify, you must upload a copy of your college transcript(s), indicating degree conferred, as an attachment to your profile under "My Job Applications" https://careers.usmc-mccs.org to be considered. Applications received without college transcripts (if using education) will be ineligible for consideration.

Selective Service Registration: If you are a male born after December 31, 1959 and are at least 18 years of age, government employment requires that you must register with the Selective Service System, unless you meet certain exemptions. You must be able to show proof of registration or your exemption, as part of the required suitability background investigation.

NOTE:It is the applicant's responsibility to verify that information entered, uploaded, or submitted is received, legible and accurate. HR will not modify applications, resumes, or answers submitted by any applicant. To check the status of your application or to return to a previous or incomplete application, log into your MCCS user account and review your application status.

STEP 2

• If prior military, upload a copy of your DD214 Member 4 Copy as an attachment to your profile under "My Job Applications"

https://careers.usmc-mccs.org

All applications must be submitted online via the MCCS Careers website: https://careers.usmc-mccs.org

Resumes/applications emailed or mailed will not be considered for this vacancy announcement.To be considered for employment, the application or resume must be submitted online by 11:59 PM (CST) on the closing date of the announcement.

Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.

Agency contact information

MARFORRES

Phone

504/697-7280

Fax

504/697-9774

Email

smb_mfr_nafhr@usmc.mil

Address

MARFORRES

MARINE CORPS COMMUNITY SERVICES

MARINE FORCES RESERVE

NEW ORLEANS, LA 70114

USA

Next steps

All applicants who submit an application via our Careers page at https://careers.usmc-mccs.org will be able to view their application status online.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request