Materials Manager, Upstate Surgery Center - MedHQ

SUMMARY: The Materials designee supervises and manages the entire supply chain process in order to obtain efficiency and cost containment.

I.POSITION DUTIES

1. Manages GPO contracts and local agreements

2. Manages, controls and enforces all vendor / visitor relationships

3. Manages the weekly procurement cycle

4. Sources all new inventory items, instruments and equipment

5. Manages all equipment and instrument repairs; keeps tracking system of same

6. Reports: Annual, Monthly, Vendor, Product and RX Reports.

7. Participates in Q/A projects

8. Conducts Inventories (and/or physical counts) on a routine basis, report inventory statistics, perform manual adjustments, track accomplishments, find weaknesses, identify variances etc all of which will establish facility goals for the next period.

9. Creates, educates and enforces all supply chain policies

10. Manages the supply item master and maintain strong data integrity for the center. (All purchase orders must match invoices – minus freight, sales tax and handling)

11. Manages consignment , perform consignment audits, and consignment maintenance

12. Promotes standardization – utilizing staff to take ownership of trials, evaluation and decision making for the facility.

13. Manages the disposal of out-dated product, tracking and reporting write-off's

14. Coordinating with staff for future implant requirements

15. Proficient with materials management software

All duties deemed necessary by supervisor

REPORTING RELATIONSHIPS

A. Immediate Supervisor: Administrator, OR charge nurse

B. Works closely with Business Office Manager

C. Others: Physicians, Vendors

POSITION REQUIREMENTS

Physical and mental – 90% walking, standing, lifting, moving equipment. Must have knowledge of products needed for surgery and pricing. Must possess good organizational skills, flexibility, and good communication skills. . Basic accounting skills, ASC Management software knowledge, MS Excel, creating electronic reports and reporting to Administrator. Must be able to produce financial analysis and comparative analysis for all purchases. Must be able to present a professional image and handle stressful situations.

POSITION SPECIFICATIONS

The Materials Designee should have a high school diploma or GED. Minimum two years experience in health care field in purchasing. The successful candidate must have the ability to work independently as well as function within a team.

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