Materials Management Manager, Materials Distribution - UC Health

Job Description

Materials Management Manager, First Shift, Materials Distribution

UC Health is hiring a full-time Materials Management Manager for the Materials Distribution department for the first shift at University of Cincinnati Medical Center.

The Materials Distribution Department will support the Medical Centers and deliver high-quality care to patients based on assessed needs, established standards of care and according to policy and procedures.

About University of Cincinnati Medical Center

As part of the Clifton Campus of UC Health, Greater Cincinnati's academic health system, University of Cincinnati Medical Center has served Greater Cincinnati and Northern Kentucky for nearly 200 years. Each year, hundreds of thousands of patients receive care from our world-renowned clinicians and care team. Our experts utilize the most advanced medical knowledge and technology available, providing a level of specialty and subspecialty medical care that is not available anywhere else in Greater Cincinnati.

UC Medical Center is also home to medical breakthroughs- our physician experts conduct basic, translational and clinical research, leading to new therapies and care protocols, and connecting patients to the latest and most advanced treatments. UC Medical Center houses Greater Cincinnati's only Level I adult trauma center, which includes the right mix of specialist and medical resources available at a moment's notice for a wide variety of the most complex medical conditions and injuries.

Responsibilities

Job Responsibilities

The primary purpose of the Materials Manager is to manage all Supply Chain related functions and staff at the manager's respective site. This includes, but not limited to, receiving and delivery, inventory management, point-of-use stocking, mail distribution, and project management. The manager will act as the primary onsite Supply Chain representative to the facility and connect any clinical/site needs to the appropriate Supply Chain resource at corporate.

• Establishes and maintains inventory levels in accordance with set standards and in coordination with hospital departments; calculates par level, determines stocking process, and monitors both for efficient supply.
• Manages staff to ensure all supply responsibilities are conducted according to procedure and completed within the proper time frame.
• Reviews all supply locations regularly: ensures cleanliness, orderliness, proper rotation and maintenance of assigned par levels. Enforces 5S standards.
• Communicates material issues/concerns to appropriate personnel in a positive manner.
• Works closely with department managers to control inventory expenses. Assists in justifying supply expense variances with departments.
• Participates in Value Analysis process to ensure new products follow the appropriate product flow and helps communicate process to department managers. Executes internal logistics of product trials approved through VA and collaborates with clinical staff during trials.
• Manage the expiration date process for all supplies in the OR areas.
• Understands receiving / delivery processes and holds staff accountable for standard work.
• Collaborates with clinical departments to track packages and communicates any issues to clinical staff as quickly as possible.
• Works closely with Purchasing to ensure vendors are following PO process and gives appropriate feedback when necessary.
• Ensures supplies are delivered daily to the point of use location daily.
• Creates an effective process for clinical departments to request items from Central distribution and ensures they are delivered accordingly.
• Responds to clinical requests with sense of urgency and follows up with staff to ensure requests are filled.
• Leads projects related to inventory management process improvements, technology implementation, or any other initiatives relevant to respective area.
• Manages projects in an organized manner using schedules to track and report progress to senior leaders.
• Must be able to present project status, barriers, and accomplishments in a clear, effective manner in meetings.
• Must maintain highest levels of customer service while completing miscellaneous tasks to provide for patient care needs.
• Generates employee schedule and continually monitors to ensure adequate staffing is maintained.
• Daily assignment of employees to ensure effective performance and completes annual employee evaluations.
• Performs other related duties as assigned.

Qualifications

Education and Experience Requirements:

• High School diploma or GED required.
• 1-2 years equivalent experience required.
• It is required that the candidate is proficient with computers including Microsoft Outlook and Excel. It is required the candidate has previous materials management experience including point-of-use stocking, inventory warehousing, and internal distribution. Prior healthcare supply chain experience is preferred. Previous experience using ERP system, any point of use system and handheld barcode scanners is preferred.

At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.

As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors.

UC Health is committed to providing an inclusive, equitable, and diverse place of employment.

Join our team to BE UC Health. Be Extraordinary. Be Supported. Be Hope. Apply Today!

About UC Health

UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching-a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, Daniel Drake Center for Post-Acute Care, Bridgeway Pointe Assisted Living, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction. Learn more at uchealth.com.