MATERIALS COORDINATOR-SURGERY - Methodist Hospitals

Overview:To be responsible for the coordination of supplies, equipment and inventory needed to support the functions of the Operating Rooms and Endoscopy at both Northlake and Southlake campuses, MASC (Methodist Ambulatory Surgery Center), and IMA.Responsibilities:PRINCIPAL DUTIES AND RESPONSIBILITIES(*Essential Functions)

1. Coordinates the ordering, receiving, processing, distribution and storage of goods and supplies.
2. Creates and submits requisitions to Buyers.
3. Oversees the distribution of supplies to their designated locations, ensures par levels are maintained, and monitors expiration dates.
4. Plans and directs standard and specialty supplies as identified on physician preference cards and scheduling requests.
5. Serves as a liaison between vendor representatives and the Operating Room Manager/Director.
6. Ensures compliance status of vendors via computer system.
7. Coordinates the management of service and vendor contracts with clinical leadership and supply chain.
8. Demonstrates good command of facility's operating system for inventory management and ensures that supplies are entered into the system in a consistent manner.
9. Acts as the integral facilitator of the hospitals' physical inventory process for surgery, with collaboration from clinical leadership and supply chain.
10. Maintains the highest level of trust and confidentiality in representing the best interests of the hospital.
11. Observes best practices for cost containment and seeks opportunities for improved savings and efficiency.
12. Works with clinical leadership and finance on case-costing and reimbursement analysis.
13. Participates in survey readiness (CMS, State of Indiana, and The Joint Commission) under the direction of the OR Manager and Clinical Director.
14. Collaborates with the OR Manager and Clinical Director on any supply or equipment trials for the hospitals.
15. Maintains consignment inventory and ensures pricing is current as outlined in consignment agreements.
16. Collects data as requested by the clinical leadership to facilitate business and operational decision making.
17. Creates and presents reports related to inventory management.
18. Acts as an ad hoc member of the value analysis process to evaluate products based on clinical efficacy, safety, and cost, in collaborating with perioperative leadership and Supply Chain Management.

Qualifications:JOB SPECIFICATIONS(Minimum Requirements)

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to understand basic business and financial reports
• Strong organizational skills and ability to multi-task in a fast-paced surgical environment
• Strong verbal and written communication skills
• Excellent customer service to both internal and external customers
• Knowledge of medical supplies used in the surgical setting
• Strong command of medical terminology
• Ability to work with the inventory management operating system
• Working knowledge of operational policies
• Knowledge of State, Federal, and regulatory requirements preferred

EDUCATION

• High School Diploma/GED Equivalent Required
• Must have 1 year of experience in either inventory management OR surgery/surgical center environments.
• Experience working with vendor/service contracts is preferred.
• 1 Required

STANDARDS OF BEHAVIOR
Meets the Standards of Behavior as outlined in Personnel Policy and Procedure #1, Employee Relations Code.

CONFIDENTIALITY/HIPAA/CORPORATE COMPLIANCE
Demonstrates knowledge of procedures for protecting and maintaining security, confidentiality and integrity of employee, patient, family, organizational and other medical information. Understands and supports the commitment of Methodist Hospitals in adhering to federal, state and local laws, rules and regulations governing ethical business practices for healthcare providers.

DISCLAIMER - The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. The statements are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.