Material Control Manager - Herzog

TransitAmerica Services, Inc. is currently seeking a determined Material Control Manager in San Jose, CA to join our team.

The pay range for this position is $98,100.00 - $109,000.00.

Duties and Responsibilities:

*This is a non-exhaustive overview of the job duties for this position.

• Manages and coordinates the distribution and supplying of materials for a wide variety of operations within a passenger rail service project.
• Provides support to operating departments in scheduling all material flow issues to meet production schedules and requirements.
• Interfaces with operating departments on the planning and forecasting of repairs, major projects and other issues impacted by material and parts stocking levels.
• Ensures adequate inventory of materials and products in accordance with inventory cycles and operational requirements.
• Conducts periodic inventory analysis to solve inventory problems.
• Develops and implements inventory control procedures
• Establish and implement methods and best practices related to the systems and process that support inventory forecasting, purchasing, and material control.
• Identify, develop and manage effective relationships with existing and potential suppliers of goods and services to meet the established quality and delivery targets.
• Adhere to established company policies, procedures, terms and conditions and legal matters that affect purchasing and inventory management policies.
• Responsible for accuracy of inventory counts by implementing and managing, in conjunction with Finance, an inventory control system, capable of identifying discrepancies in inventory counts and taking corrective action to guard against inconsistencies in the future.
• Achieve financial objectives by working with management group to prepare the materials budget, approves work orders and expenditures, analyze variances and initiate corrective actions.
• Maintain a safe and healthy work environment by implementing, maintaining and aligning company policies that adhere to company, local, state and federal environmental, health and safety regulations.
• Maintain receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing program, operational, and personnel policies and procedures.
• Comply with federal, state, and local warehousing, material handling, and shipping requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
• Safeguard warehouse operations and contents by establishing and monitoring security procedures and protocols.
• Maintain physical condition of warehouses by planning and implementing new design layouts; inspecting equipment; issuing work orders for repair and requisitions for replacement.
• Lead by example and motivates people to create a challenging, empowering, and collaborative working environment
• Maintain optimal personnel levels by recruiting, selecting, orienting, and training employees.
• Achieve optimal job results by coaching, counseling, and disciplining employees while monitoring performance and providing feedback.
• Works in conjunction with the Procurement team to initiate or expedites purchase orders for material and services; arranges for submission and inspection of sample products as required; maintains close coordination with operating departments, Procurement and Material Control staff to ensure timely execution of material and services sourcing activities.
• Coordinates, as appropriate, quality matters and engineering changes/developments between company operating departments and suppliers.
• Monitors and maintains stocking levels in coordination with Material Control and other operating departments; ensures minimum stocking levels are maintained.
• Reviews and monitors purchase orders, work orders, requisitions, and receivers to ensure proper flow and documentation of material and services from procurement to receipt of material or services.
• Coordinates with Accounts Payable regarding proper billing, coding, and validation of vendor invoices versus company purchase orders.
• Ensures goods and services are obtained in an effective manner and in compliance with company policies, applicable laws, regulations, grant agreements, APTA, FTA and FRA regulations and other contractual requirements.
• Regular and consistent engagement, participation and promotion of Herzog’s Culture and its essential behaviors are a requirement for this position.
• Regular and predictable attendance and punctuality are a requirement for this position.
• Other duties as assigned.
  
  

Qualifications:

• High school diploma or GED
• Associate degree in business, supply chain management or related field preferred.

• Experience and knowledge of the railroad industry's concepts, practices, and procedures specifically in procurement and sourcing within a maintenance environment.

• Must have valid driver’s license
• Successful experience managing in a union environment
• 3-5 years of experience managing a successful warehouse or inventory storage facility.
• Good oral and written communication, math and negotiation skills,
• Ability to contribute to a cross functional collaborative environment.
• Ability to define problems and resolve them quickly.
• Experience in analyzing financial and technical data and an understanding of supply chain management.
• Experience in managing inventory and warehouse operations in a demanding environment.
• Advanced knowledge and operational ability regarding warehouse equipment such as overhead cranes, pallet jacks and several types of forklifts.
• Ability to work well with ever changing priorities and/or situations.
• Must be an initiative-taker who can collaborate well with people at all levels.
• Ability to read and interpret documents and to author routine reports and correspondence.
• Proficiency and advanced skills in using the Microsoft Office Suite, i.e., Excel, Outlook and MS Word.
• Proficiency and advanced skills in using and managing inventory management software

Pre-Employment Requirements:

• Subject to pre-employment background check and motor vehicle report review.
• Subject to pre-employment physical, medical evaluation, and drug screen due to the safety sensitive nature of this position.
• Successfully complete and maintain any required safety certification and testing on an annual basis.

Physical Requirements:

The physical demands described below must be met by an employee to successfully perform the essential job functions of this role. This is a non-exhaustive overview of the physical requirements of this job.

• Frequently use a computer keyboard and office related equipment.
• Perform light work, occasionally exerting up to 20 pounds of force.
• Able to walk on uneven surfaces.
• Occasionally ascend/descend step ladders and/or stairs.
• Regularly sit and stand for an extended period.
• Regularly kneel, bend, and squat.
• Must successfully pass color/vision examinations as required by the position.
• Must be able to hear and distinguish auditory signals.
• Able to work in conditions with loud noise; work on/around heavy/moving machinery.
• Able to work outdoors in all weather conditions (hot, cold, rain, snow, and sleet).

Safety:

• Herzog is nationally recognized for its excellent corporate safety record which results from all employees at all levels, in all positions adhering to established policies and procedures. Reporting all safety violations to your immediate supervisor is a prerequisite for continued employment. Safety diligence by all results in a safe work environment for all. 

Benefits:

• Herzog offers a robust benefits package including medical and dental coverage. The plans are specific to projects and locations.

Why Herzog:

Founded in 1969, Herzog is headquartered in St. Joseph, Missouri, with a satellite office in Fort Worth, Texas.

Over the course of our 50+ year history, Herzog has become a national leader in the construction, operations and maintenance of commuter rail, light rail, streetcar, and freight rail projects. 

We believe our culture is at the heart of our existence. It is that belief which empowers every member of our professional family to act with purpose and passion as they advance their career throughout their personal pursuit of excellence.

Backed by over five decades of experience, Herzog delivers exceptional customer service and elite results. 

Our success is the outcome of our relentless pursuit of excellence, our passion for our customers, safety without compromise, and a deep-rooted belief in the power of team.

We invite you to join us on our journey to excellence as we work to be better today than yesterday and better tomorrow than today.

It is the policy of TransitAmerica Services, Inc. to provide equal opportunity in employment for all qualified individuals regardless of race, color, religion, ethnicity, national origin, ancestry, disability, medical condition, age, citizenship, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, genetic information, military status, veteran status, and any other characteristic protected by law.