Marketing Specialist - HMC Architects

Who We Are

HMC Architects is an employee-owned design firm with a desire to make a difference in our communities. As a purpose-driven firm based on values, our mission to design for good drives everything we do. And our ownership culture creates alignment and increased commitment to that mission, keeping us on track to being successful.

What We Do

Founded with the purpose of anticipating community needs, HMC aims to create designs that have a positive impact, now and into the future. We focus primarily on opportunities to have the most direct contribution to communities–through healthcare, education, and civic spaces.

This position is located in the Los Angeles or Ontario, California. The position requires 3 days in the office and the ability to work from home Mondays and Fridays.

Summary

HMC Marketing Specialists focus on fulfilling HMC's vision: to be a nationally recognized leader in our markets, connecting growth, innovation, diversity—and the best people—to design vibrant, healthy communities. This creative, forward-thinking individual will support the marketing efforts and messaging for our 80-plus-year-old firm.

The Marketing Specialist is ultimately responsible for the continuity of HMC’s data, marketing resources, and pursuit presentation support. This role collaborates closely with the graphics and communications teams to develop compelling presentations and materials that support business development (BD) and pursuit initiatives.

Position Responsibilities

Business Development and Pursuit Presentation Support (55%)

• Manage pursuits independently across all practices (markets) as well as set up and coordinate portions of pursuit phases (like Miro) for each of the Marketing and Senior Marketing Managers to support pursuit initiatives
• Ensure all collateral and presentation materials maintain HMC’s voice and effectively communicate value to potential clients
• Support the VP of Marketing Strategy & Business Development with client-focused initiatives, presentations, and collateral creation
• Manage and maintain the CRM system (Deltek Vantagepoint), ensuring data accuracy, integrity, and accessibility to support Business Development and marketing efforts
• Generate reports, maintain dashboards, and analytics to inform business development strategies
• Create and maintain "Practice-at-a-Glance" documents, showcasing key projects and team members for each practice area
• Ensure practice information is accurate, up to date, and readily available for pursuits, proposals, and presentations
• Manage public and private client portals, ensuring all content is accurate, up to date, and aligned with HMC’s marketing goals
• Collaborate with Practice Leaders, Principals in Charge (PICs), marketing team members, and external clients to coordinate portal updates and submissions

Data Management and Digital Tools (35%)

• Utilizing tools such as Adobe Creative Cloud and Open Asset ensure efficient team access and functionality
• Maintain and organize a library of visual assets, marketing templates, and branded resources
• Oversee the development and management of comprehensive resumes, project sheets, and descriptions for new hires and current staff
• Coordinate the creation of practice (market) qualifications and brochures, ensuring alignment with HMC’s standards and business objectives
• Lead project closeout organizing documentation of key materials, such as, but not limited to project data and descriptions, personnel data and descriptions, launch documentation, imagery, firm metrics and descriptions
• Ensure continuity and accuracy of HMC’s marketing resources, including databases, templates, and libraries
• Regularly audit and update materials to reflect the most current and accurate information available

Marketing Management Support (10%)

• Assist the VP of Marketing Strategy & Business Development and Director of Marketing Pursuits with designing and coordinating new Champion and Principal training to support technical new hires
• Support the Director of Marketing Pursuits in developing new hire training programs and creating training collateral to onboard marketing team members effectively
• Collaborate on developing and updating training materials to ensure consistency and alignment with HMC’s strategic goals

Position Requirements

• Bachelor’s degree in Communications, Marketing, English, or a related field is required
• 3+ years of marketing experience in the A/E/C industry is required
• Advanced proficiency in CRM platforms (Deltek Vantagepoint preferred)
• Expertise in Adobe Creative Suite (InDesign, Photoshop, Illustrator)
• Experience with digital asset management platforms such as Open Asset
• Expertise in Microsoft Office environment (Teams, Outlook, Excel, Word, PowerPoint, OneDrive, OneNote)
• Advanced proficiency in digital whiteboard platforms (Miro preferred)
• Must be highly organized, detail-oriented, and adept at managing multiple priorities in a fast-paced environment
• Ability to take ownership of projects, ensuring completion with accuracy and efficiency
• Exceptional organizational, project management, and communication skills
• Strong written, verbal, and graphic communication skills
• Collaborative mindset with the ability to work independently and as part of a team
• Actively participates in professional marketing and communication organizations
• Provides excellent client service to internal and external stakeholders

Portfolio including writing samples, graphic examples, and CRM experience will be required upon application.

The salary range for this position is $58,208 to $81,887

The actual offered salary for this position will vary depending on multiple factors including the candidate’s qualification, education, position knowledge, work experience, skills, ability, work location, and internal incumbent compensation for similar roles. We do not anticipate individuals hired into this position will start at or near the top half of the range listed; the decision will be based on each individual case. The salary range listed above does not include other compensation elements such as discretionary bonus opportunities, employee stock ownership grants, paid time off, medical insurance, and other wage and benefit opportunities.

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers.