Marketing/Proposal Coordinator - Huitt-Zollars, Inc.

Overview

Marketing/Proposal Coordinator

Job Summary: Huitt-Zollars’ has a great full-time opportunity for a Marketing/Proposal Coordinator with minimum 3 years experience. Produce and coordinate production of company’s business development materials, including qualification submittals, proposals and presentations for clients; cooperate in timely maintenance of systems for supporting business development efforts, including project data, biographical information and experience of key personnel, and photography; contribute to other communication tools such as in-house and external promotional materials and brochures; provide assistance to Managers and Principals in business development initiatives.

Location: Dallas (Corporate Employee)

Reports: Vice President, Marketing & Business Development

Duties/Responsibilities:

• Collaborates with VP Marketing, Principals, Market Sector Leads, and Managers on pursuit, SOQ, proposal strategies, and win themes; supports the Go/No-Go process.
• Creates concepts for and coordinates production of business development materials such as proposals and presentations.
• Manages the comprehensive proposal and qualifications submittals process from kickoff to submission.
• Leads kickoff and checkpoint meetings and diplomatically expresses ideas and opinions to individuals and groups.
• Coordinates with Principals, Market Sector Leads, Managers, and subconsultants to select, create, and elevate content.
• Produces submittals for delivery, ensuring the final version is completely compliant and persuasive.
• Ensures that client debriefs take place.
• Maintains the database (resumes, project information, graphics, boilerplate library).
• Provides Principals, Market Sector Leads, and Managers with marketing collateral as requested.
• Manages continuous updates on firm profiles, overviews, project lists, project sheets, resumes, etc.
• Maintains marketing database on projects and prospective jobs/clients.

 Requirements:

• Bachelor’s degree in Communications, Journalism, English, Marketing or related field; experience in marketing in the architecture/engineering field preferred; understanding of basic technical aspects of the A/E industry preferred. Minimum of 3 years of experience managing proposals; understanding of government contracting and procurement, FAR regulations, SF330 submittals and requirements, and color team reviews.

Specific Requirements:

• Outstanding written and verbal communication skills
• Excellent writing, editing, and graphic design skills
• Interest in architecture and engineering design
• Proficient software skills including Adobe Creative Suite and Microsoft Office; experience with Deltek Vision/Vantagepoint a plus
• Excellent interpersonal skills, with an ability to team with varying personalities internally, as well as external vendors and clients
• Must be detail oriented, accurate in work, organized, capable of prioritizing workload to complete multiple tasks on time, and able to gracefully manage multiple projects simultaneously
• Ability to contribute to develop and implement winning proposal/presentation strategies
• Passion for continuous improvement, both personally and professionally
• A positive, upbeat attitude with a customer-centric approach to daily work
• Sense of urgency and strong collaborative spirit

Competencies:

Acquires, understands, and applies technical and professional knowledge and skills to perform job effectively, efficiently, and safely.  Understands and adheres to Huitt-Zollars policies and procedures. Stays abreast of trends and pending changes within assigned area of responsibility.

Establishes, enforces, and drives policies that promotes Company vision and culture to achieve company objectives. 

Strong business acumen. Offers excellent communication and presentation skills in an organized, professional manner.

Ability to nurture and maintain key relationships internally and externally through communication and diplomacy. 

Contributes to a positive and productive team-oriented environment. Offers open communication/feedback within the team. Minimizes conflict and builds collaboration to maintain productive team. 

About Huitt-Zollars:

Huitt-Zollars, Inc. is a privately held, 100% employee-owned leading Architectural and Engineering (A/E) firm since being established in 1975. Since then, our firm has been providing innovative planning, engineering, architectural and interior design, construction and program management, and design-build services to our clients. 

Located in more than 20 locations throughout 10 different US states, Huitt-Zollars holds a vision to improve the environment in which we live, work, and play. Employees/co-owners can expect to collaborate with their team, listen to client and community needs, and deliver world-class professional services. Learn more about a career with #teamHZ by viewing our LinkedIN Life page.

Benefits:

Health insurance (BCBS TX BlueChoice PPO)

Dental insurance (BCBS TX BlueChoice PPO)

Vision insurance (BCBS TX BlueChoice PPO)

MDLive Telehealth

Employer-Paid Short- & Long-Term disability

8 Paid Holidays

Employee Morale/Teambuilding events and activities

Paid Vacation/Annual Leave

Paid Sick Leave

Tuition Reimbursement

Commuter Benefits

Professional Societies and Registrations Fee Reimbursements

Term Life / AD&D insurance

Cancer and Specified Disease insurance

Two retirement plans: 401(k) and an ESOP

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer

Some travel, and overnight travel may be required

Must be able to lift up to 25 pounds at times

The employee must be able to concentrate on details, work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities

Applicants must be legally authorized to work for Huitt-Zollars in the U.S. without employer sponsorship. Currently, Huitt-Zollars does not sponsor H1-B or any other work visa petitions.

Huitt-Zollars does not accept unsolicited resumes from third-party recruiters without a previously signed third-party agreement. Any unsolicited third-party resumes forwarded by recruiters to any Huitt-Zollars hiring manager or employee will be considered public information, may be treated as a direct application from the person identified in the resume, and will not be eligible for placement fee payment to the agency submitting the unsolicited resume. Huitt-Zollars will not pay a fee to a third-party recruiter or agency that has not coordinated their recruiting activity with the appropriate member of the Human Resources team and without an active, fully executed service agreement. 

Please apply online at: https://external-huitt-zollars.icims.com

Job ID No: D436

Huitt-Zollars is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, sexual orientation, gender identity, religion, national origin or any other legally protected status. Consistent with the Americans with Disabilities Act, the company will make reasonable accommodations to assist in the application process upon the request of an applicant. No question on this application is intended to secure information to be used for discriminatory purposes. 

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a) and 60-300.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability, and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities.