Marketing Proposal & Administrative Coordinator - KEITH

Marketing Proposal & Administrative Coordinator

KEITH is seeking a versatile Marketing Proposal & Administrative Coordinator to support the Firm’s marketing and business development efforts while handling administrative office responsibilities. This role requires exceptional writing skills and attention to detail in both proposal development and office management. You will help drive marketing campaigns, initiatives, and proposals to increase brand awareness and contract opportunities across Florida and beyond, while also supporting office operations.

What you'll do:
Marketing & Proposal Support

• Coordinate, track and prepare responses to RFPs/RFQs - letters of interest, proposals, and presentations - in coordination with project managers and executive team
• Develop proposal specific copy and content that illustrate KEITH’s technical expertise and leadership both within the A/E industry and KEITH practice lines
• Coordinate, produce and update marketing material, including project write-ups, collateral material, resumes, company profiles, custom proposals, FDOT LOR’s, and government SF330 proposal forms
• Provide quality control review and coordinate production for all components of proposals, presentations, and marketing materials to ensure a high degree of accuracy and quality
• Researches opportunities for new project opportunities and additional services through multiple platforms including Bidsync, Demandstar, FDOT procurement sites, among others
• Attend trade shows and industry events to support business development
• Leads a team of technical professionals through the development of proposals and presentations
• Maintenance of Firm’s CRM platform - Cosential
• Assist in executing the firm’s mission and vision
• Responsible for keeping brand consistency throughout any graphics, marketing material, or collateral that is shared
• Work on special marketing projects, as needed
• Work as a team player in a collaborative and deadline-driven environment

• Assist with office management tasks, including scheduling meetings, maintaining files, and organizing office supplies, and back up phone support
• Support the executive team with travel arrangements, meeting coordination, and preparation of reports
• Help manage office communications and logistics, ensuring smooth day-to-day operations
• Coordinate internal events and support office-wide initiatives

The successful candidate will possess the following knowledge, skills, and experience:

• Marketing and proposal development experience in the A/E/C industry preferred
• Excellent written and verbal communication skills
• Team player
• Creative problem solver
• Must exhibit proficient technical computer skills, graphics and layout and design experience, including Adobe Creative Suite (InDesign), Microsoft Office (Word and PowerPoint)
• Work well managing competing deadlines and prioritizing multiple projects
• Good interpersonal and communication skills
• Excellent organizational skills

We offer competitive benefits, including:

• 100% PAID Medical, Dental, and Vision
• Employer matched 401K (Vested on Day 1 of contribution!!)
• Paid Parental leave and Life Insurance
• PTO, Holidays, and more!

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