Marketing Project Coordinator - Islamic Relief USA

JOB TITLE:           MarComms Project Coordinator 

LOCATION:         Alexandria, VA

STATUS:              Full-time, In Office

DEPARTMENT: Marketing

PURPOSE OF JOB ROLE:

The MarComms Project Coordinator is responsible for project management of all MarComms deliverables and requests, ensuring high quality  and timely delivery, and for management and coordination for all administrative tasks and responsibilities in support of the MarComms leadership and staff, including invoice settlement, event and meeting coordination and scheduling, vendor research and management, supply procurement, database management, and more. This position will serve as a liaison between the MarComms Department and its clients, both internal and external. The candidate must show commitment to IRUSA’s faith inspired values and principles as well as a commitment to the vision and mission of the organization. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Manages marketing deliverables and all projects worked on by MarComms teams to ensure workflow, timeline, effective production, and branding standards.
• Oversees and manages all aspects of the MarComms ClickUp environment (or any comparable project management platform that is used), including reviewing and activating submitted requests, assigning staff, and working with clients and assigned staff throughout the process to ensure accuracy, customer satisfaction, and a timely delivery.
• Serves as the primary point of contact of the MarComms team for clients and vendors, and acts as a liaison with internal and external clients regarding all requests.
• Handles administration of all invoices and tracks and completes any other financial paperwork related to department expenses, monitoring and tracking spend against budget to ensure that all spending aligns with allocated funds, and serves as the primary point of contact for Finance to settle all invoices and credit card statements for the MarComms department.
• Provides guidance and training as necessary for clients when submitting requests, and trains new staff members on MarComms systems.
• Maintains consistent communication with assistant director and director on departmental projects and ensures projects are reviewed before dissemination to clients.
• Assists director, assistant directors, and managers of the department with daily team and production administration and project prioritization.
• Oversees production schedule and communication with vendors and printers.
• Manages meeting action items, and takes necessary minutes during meetings.
• Schedules and coordinates all department retreats.
• Manages all department calendars for staff.
• Conducts research needed by MarComms team.
• Manages data and files structure for all MarComms documents.
• Handles administrative duties and support to MarComms staff as required.
• Manages all marketing collateral that is being stored in warehouse.
• Researches and works on procurement for promotional items.
• Creates reporting and analysis for management as required.
• Supports the MarComms team in the execution of ad hoc tasks and projects as needed.

 QUALIFICATIONS AND COMPETENCIES:

• Associate or Bachelor Degree in Management, Business, Marketing, or a related field.
• 1-2 years experience in a related role.
• Proven successes in project management.
• Outstanding project-, process-, time-management, and organization skills.
• Excellent negotiation skills.
• Strong writing, editing, and proofreading skills, with an acute attention to detail.
• Excellent conversationalist and comfortable with public speaking.
• Effective communication and problem-solving skills and ability to manage day-to-day work challenges.
• Exhibits sound decision-making, prioritizes work appropriately, and requires minimal supervision.
• Ability to work well with diverse work styles and personalities in a team-based approach.
• Ability to self-manage multiple priorities in a fast-paced work setting with diplomacy and composure.
• Ability to take instruction, guidance, and constructive criticism well, and implement as necessary.
• Outgoing, energetic, and self-motivated.
• Fluency in English.
• Flexibility in work schedule (i.e. evenings and weekends as necessary) and willing to travel.
• Must be eligible to work in the United States.

PREFERRED SKILLS:

• At least one year working in a nonprofit environment
• Prior project management experience  
• PMP certification
• Photography, videography, and social media admin skills a plus
• Graphic design experience a plus
• Proficiency in marketing and advertising principles and tactics, especially for fundraising and engagement  channels.
• Proficiency in Microsoft Office products including Excel
• Proficiency in written Arabic, Urdu, Farsi, Spanish, Turkish
• Proficiency using Adobe Creative Suite, including Photoshop, Illustrator, Lightroom, InDesign
• Experience with Google Analytics, Salesforce

At Islamic Relief USA we are committed to safeguarding and protecting all individuals we come into contact with through our work. IRUSA representatives must adhere to its organizational values: Sincerity, Excellence, Compassion, Social Justice, and Custodianship. In accordance with these values, IRUSA operates and enforces policies on Safeguarding, Code of Ethics, and Anti-Harassment and Discrimination.