Marketing and Events Assistant - Simpson Thacher & Bartlett LLP

Description/Job Summary

The Marketing and Events Assistant is responsible for supporting the Business Development team by providing administrative, event planning and production support, ensuring that the Firm's high standard of excellence is met.

Responsibilities/Duties

• Provide logistical support for events, including, but not limited to, venue research and coordination, nametags, promotional items/swag, internal and external communications, onsite support, and post-event follow-up
• Coordinate the distribution of tickets for sporting events, concerts, shows, etc.
• Create, revise and proofread communications, documents, presentations, nametags, posters, other marketing materials and documents as needed; ensure correspondence and documents are compliant with the Firm's format and policies
• Work with Graphic Designers and/or Marketing Technology team to create and distribute ads and event invitations
• Coordinate the purchase and distribution of client gifts
• Maintain inventory of promotional items/swag and other marketing related items (brochures, etc.); this aspect of role can be sometimes physical in nature
• Coordinate attorney/administration photo shoots
• Update and maintain events calendars
• Prepare and process payments and invoices, reconciling company credit card statements via Chrome River
• Assist in maintaining contact and event-specific data for the Firm's CRM platform
• Support BD projects and other Firm initiatives as needed
• Perform additional duties as needed

Required Skills

• Excellent written and oral communications and organizational skills
• Proficiency in Microsoft Office programs and Adobe Suite
• Strong learning aptitude, attention to detail and self-motivated to produce accurate, timely and complete work product
• Ability to work independently and collaboratively in a demanding environment
• Ability to anticipate requests for information essential to meet the needs appropriate to their role
• Must have a positive can-do attitude and professional demeanor, and demonstrate a team-player behavior
• Ability to quickly develop organizational astuteness and understand the Firm's culture, vision, policies and practices
• Must be flexible and willing to work additional hours and travel to onsite event locations as needed

Required Experience

• 1 year of experience working in a high-paced, deadline-driven, professional-services environment; law-firm experience a plus

Required Education

• Bachelor's degree

Preferred Education

• Major in Advertising, Marketing, Communications, Public Relations or related field

Details

Salary Information

NY only: The estimated base salary range for this position is $55k to $65k at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

Privacy Notice

For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.

#LI-Hybrid