Marketing Coordinator - VHB

Overview

ABOUT THE POSITION

VHB is seeking a Marketing Coordinator to join the team. This position assists and/or prepares in drafting and producing routine proposals, qualifications, and other marketing materials with close supervision and direction from others. Completes all assignments in compliance with client deadlines, proposal budgets, and quality expectations.

The role provides an exciting opportunity to be based in any of our New England offices, which includes Wethersfield, CT; Providence, RI; Watertown, MA; Boston, MA; Springfield, MA; Worcester, MA; Bedford, NH; S. Burlington, VT; Rutland, VT; Montpelier, VT; South Portland, ME; Augusta, ME; and Westbrook, ME.

Actively participates in marketing activities across the entire Client-Visibility-Pursuit (C-V-P) lifecycle, with primary focus on pursuits. Initial exposure to VHB’s Focus Forward Approach and Client Focus Program. Actively trained and mentored on programs and marketing’s role across the lifecycle.

Pursuits

• Supports proposal administration and preparation efforts through all phases of proposal development. May also support proposal pre-positioning pieces and client interview efforts.
• Creates and helps maintain content for proposal sections such as past performance, resumes, and reusable product and services descriptions.
• Assists and/or prepares basic/routine qualifications packages and proposals.
• Assists in document production and flip-through QA (e.g., copying, binding, and delivery).
• Assists and/or coordinates client presentations.
• Attends and helps prepare materials for proposal kick-off meetings.

Clients and Visibility

• May provide support on conferences and other industry events/sponsorships.
• Active learner and participant in verifying marketing’s internal and external deliverables (and proposals) comply with VHB corporate branding standards, formats, and template styles.
• May attend and/or participate in Client Focus and Market Team meetings with Senior Marketing partner. Actively mentored on the Focus Forward Approach BD program and VHB’s client focus philosophies and strategies.

Qualifications

• 0-3 years of proposal, writing, or marketing experience, preferably in A/E/C environment.
• BA in English, Marketing, Communications, or related field.
• Excellent written and verbal communication skills.
• Basic working knowledge of Microsoft Office and Adobe Creative Suite programs, including Word, PowerPoint, InDesign, and Photoshop preferred.
• Ability to work concurrently on multiple projects and meets deadlines.
• Willingness to travel, on occasion, to support specific marketing initiatives, clients and conferences.
• Involvement in industry affiliations, preferred.

We are VHB! We’re an inspired and innovative team of engineers, scientists, planners, and designers who partner with clients in the transportation, real estate, institutional, and energy industries, as well as federal, state, and local governments. Our work helps improve mobility, enhance communities, and contribute to economic vitality. We do this while balancing development and infrastructure needs with stewardship of our environment. 

Our people make us great! VHB provides a differentiating employee experience, which includes: 

• Diverse and inclusive culture of collaboration and innovation
• Opportunity to work on complex, transformational projects
• Community and social responsibility as sustainable stewards
• Focus on learning, development, and career growth
• Best-in-class benefits, including flexible, hybrid workplace  

We are consistently rated one of the top AEC firms to work for across our 30+ offices on the East Coast. We’re growing, and we hope you’ll join us! 

VHB is a proud Affirmative Action and Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of diversity, equity, and inclusion—supported by deep-rooted core values, one of which is diversity. All individuals receive consideration for employment based on their qualifications without discrimination for race/ethnicity, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, pregnancy, marital status, or any other basis protected by law.

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