Marketing Coordinator at GOLDEN GATE BRIDGE HIGHWAY AND TRANSPORTATION DISTRICT
San Rafael, CA 94901
About the Job
Golden Gate Bridge, Highway and Transportation District
Marketing Coordinator
SALARY $36.70 - $44.36Hourly
$76,336.00-$92,268.80Annually
LOCATION San Rafael,CA
JOBTYPE Regular,Full-Time JOBNUMBER MarketingCoordinator
DIVISION DistrictDivision DEPARTMENT Marketing &Communications
OPENINGDATE 06/03/2024 CLOSINGDATE Continuous
OPENING(S) 1 SELECTION
PROCESS
The District will invite ONLY those candidates whose qualifications MOST CLOSELY MATCH the position requirementstocontinueintheselection process. The Selection Process for this Positionwillinclude:OralPanelInterview; Departmentinterviewforfinalcandidates; andBackground,EmploymentandSecurity Investigation(postofferofemployment).
Position Summary
Under general supervision, provides responsible, varied and office administrative assistance for management and professional staff and performs related work as required. Responsible for tracking accuracy of the department’sannual budgetandgeneraloversightoftheDistrict’sbussignageprograms.Thispositionrequiresstrongorganizationaland follow-upskillsandtheabilitytoworkonmanyprojects.Requirestheuseofinitiative,independentjudgment,tactand discretion,particularlywhenworkingwithDistrictmanagementstaff,membersoftheBoardofDirectorsorrepresentatives ofotherorganizationstoexchangeinformationandexplainpoliciesandprocedures.
Applicants must apply online and submit the following documents at the time of application:
- GGBHTD Online Employment Application
- Resume (Scan and attach as PDF to your online application)
- Cover Letter detailing qualifications and related experience (Scan and attach as PDF to your online application) First Review Date: June 17,2024
Second Review Date: July 1, 2024
Essential Responsibilities
Prepares a wide variety of correspondence, documents, financial statements, reports and other materials.
Reviewsfinishedmaterialsforcompleteness,accuracy,compliancewithpoliciesandprocedures,andforcorrect English and grammarusage
Receivesandscreenstelephonecallsandvisitors;providesinformation,whichmayrequiretheuseofjudgmentor theinterpretationofpoliciesandprocedures
Maintainsdepartment’sbudget,includingissuingpurchaseordersandrequisitionsforpayment,trackingexpenses, processinginvoicesforpayment,verifyingpaymentandauditingannualexpenditurereportsforaccuracy
EnsureaccuracyofDistrict’stransitsignageprogram,includingidentifyingaffectedsignage,updatingandproducing signage,proofreadingsignage,ensuringsignageispostedandremovedinatimelymannerandmaintainingoffice records related to theprogram
ManageLost&Foundtagprogram,includingmaintainingthedelivery/inventoryinformationandreorderingtags when inventory getslow
Completes projects accurately from brief oral or written instructions
Workscloselywithotherssothatassignedcorrespondenceandprojectsarecompletedinatimelymanner,including keepingappropriatestaffapprisedofprojectstatusandactivity
Organizes and maintains department files, records and databases
Conductsandindependentlycarriesthroughavarietyofassignedspecialprojectsrelatedtotheactivitiesofthe department
ProvidesadministrativesupporttotheMarketingandCommunicationsdepartmentstaff Processes fundraiser donationrequests
Orders office supplies for the department
Minimum Qualifications
Education and/or Experience:
A combination of college level training and position related experience equivalent to:
Aminimumoftwoyearsrecentadministrativeexperienceperformingavarietyofduties,includingtwoyears advancedwordprocessingexperienceusingMicrosoftWord,Excel,andPowerPoint
Previousexperienceincustomerservice,communications,ormarketingispreferred Experienceworkingwithwebsitesandsocialmediaisaplus
Required License:
MustpossessandmaintainavalidCaliforniadriver'slicenseandsatisfactorydrivingrecord(mayrequiretravelfor outreacheventsortodelivertransitmaterials)
Physical Requirement:
Mobilitytoworkinatypicalofficesetting.Abilitytocommunicateinpersonandoverthetelephone.Abilitytoreadprinted materialsandacomputerscreen.Mayliftupto25pounds(toboxandliftfilesforstorage).Routineuseofcomputer, telephoneandotherofficeequipment.AbilitytotraveltoDistrictfacilities.
Required Knowledge, Skills and Abilities
Working knowledge of:
Standardofficeadministrativepracticesandprocedures,includingbusinessletterwritingandtheoperationof common officeequipment
Record keeping, report preparation and filing methods
Ability to:
Organize work and establish priorities to meet critical deadlines with a minimum of supervision
Usetactanddiscretioninestablishingandmaintainingeffective,productive,cooperativeworkingrelationships UsecorrectEnglishusage,includingspelling,grammar,punctuationandvocabulary
Use basic business math
Providevariedsecretarialandofficeadministrativeassistancetooneorseveralmanagers,supervisorsorothers Organizeandmaintainavarietyoffiles,recordsanddatabases
Research,compileandsummarizeavarietyofinformationalmaterialsandprepareperiodicorspecialreports Composebusinesscorrespondenceandcompleteprojectsfrombrieforalorwritteninstructions
UsesufficientspeedandaccuracyusingMicrosoftWord,Excel,andPowerPoint Maintainacalm,professionaldemeanor
Communicate effectively, both orally and in writing
Agency
GoldenGateBridge,HighwayandTransportationDistrict
Address
AdministrationBuilding,1101AndersenDrive San Rafael, California,94901