Marketing Coordinator at APN Software Services, Inc.

Title: Marketing Coordinator

Location: Salinas, CA 93901

Duration: 13 Weeks

**100% Onsite. ASAP Start**

SUMMARY:

The Marketing Coordinator is responsible for to providing administrative support, project management, event coordination and entry-level marketing support related to the organization’s marketing strategy. This position requires strong attention to detail, solid organizational capabilities, the ability to communicate effectively and the ability to manage multiple projects within tight deadlines. The Marketing Coordinator will help manage incoming marketing projects requests from Health employees and departments.

PRIMARY JOB DUTIES:

1. Performs duties associated with interdepartmental requests for print and marketing material. Serves as a project coordinator for requests coming from all other Health departments, Health Clinics, as well as outside organizations.
2. Support the director and marketing team with administrative duties and special projects as assigned.
3. Provide support for various marketing activities, including events and internal marketing efforts.
4. Manage an activity calendar to help coordinate team workload.
5. Assist in the management of the invoicing/AP process.
6. Assist in the preparation of quarterly review presentations to share information with partners about marketing efforts and results.
7. Occasional availability on evenings and weekends for organizational needs.
8. Coordinates video and photography shoots for website, intranet, service providers and employee awards/recognitions on and off site.
9. Performs other duties as assigned.

PERFORMANCE CRITERIA:

QUALITY:

The Marketing Coordinator delivers a high degree of quality in all areas of work.

JOB KNOWLEDGE:

Electronic media production, clerical duties, computer software applications including Word, Excel, PowerPoint, Photoshop, Outlook, interdepartmental communication.

DEPENDABILITY:

Assumes responsibility for own actions, including follow-up and completion of tasks in an effective and timely manner.

Fulfills departmental and Hospital responsibilities including: attending staff meetings as appropriate, reading all meeting minutes and posted communications, participating in departmental performance improvement activities, attending all Hospital and department-specific required inservices, and maintaining an active role in problem solving and resolution.

INITIATIVE: 

Demonstrates motivation and ambition on the job, adapts to and supports change, independently seeks unassigned work without impacting quality, is flexible, thinks along original lines, questions old methods and offers suggestions for improvement of procedures.

JUDGEMENT:

Prioritizes work effectively, utilizes logic and makes sound decisions in choosing a particular course of action. Is able to identify problems based on factual information and knows when to refer issues to a superior.

PRODUCTIVITY:

Utilizing solid project management skills, the Marketing Coordinator will establish realistic timelines for all projects. In addition, the Marketing Coordinator will communicate progress made on respective projects to requesting individual / department. A high degree of productivity will be key to managing multiple projects simultaneously.

ATTENDANCE: 

Assumes responsibility for attendance and punctuality in order to promote the efficient operation of the Hospital and essential components of solid employee performance. Poor attendance and tardiness disrupt productivity and make it difficult to function effectively. Each employee shall be responsible for being present at the correct time each day.

WORKING RELATIONSHIPS: 

Demonstrates a willingness to be cooperative and assist others whenever possible, utilizes positive interpersonal skills, is courteous and behaves in a professional manner at all times.

COMMUNICATION: 

Utilizes fundamental tools essential for effective communication (verbal, non-verbal and written) and interaction as follows:

Listening: Utilizes methods, which enable a person to clearly understand what another person is saying. Methods include ways of responding so that each person feels their problems and feelings have been understood.

Assertiveness: Utilizes verbal and non-verbal behaviors, which maintain respect, satisfy needs, and defend rights without dominating, manipulating, abusing or controlling others.

Conflict Resolution: Utilizes methods, which enable dealing with the emotional turbulence that typically accompanies conflict.

Collaborative Problem Solving: Utilizes methods to resolve conflicting needs and lead to a satisfying resolution.

SAFETY: 

Follows safe work practices, takes an active interest in preventing injury or illness and promoting a safe and healthful environment for self and others, and complies with Hospital and governmental safety regulations concerning, but not limited to, the following:

1. Safety Manual
2. Universal Precautions/Infection Control Plan
3. Fire Safety Plan (Code Red)
4. Emergency Preparedness Plan
5. Patient and Employee Instrument and Equipment Guidelines
6. Hazard Communication Program (MSDS sheets, etc.)
7. Employee Injury & Illness Prevention Program (including proper body mechanics)
8. Security Programs-

Facility Access Plan

Infant Security Plan

Parking and Traffic Regulations

Computer Access

9. Back Injury Prevention Program
10. Medical Emergency Plan (Code Blue)
11. General Safety Rules and Regulations
12. Employee Injury/Exposure Reporting

PROFESSIONAL DEVELOPMENT: 

The Marketing Coordinator will continually seek learning opportunities in order to increase the skill set required to perform the job duties in this job description. Conferences, training DVD’s, training classes, and continuing education should all be pursued appropriately for skill enhancement.

COMPLIANCE: 

Promotes the Hospital’s mission to deliver healthcare with a spirit of caring for the community at large. Assumes personal responsibility to comply with all Federal, State and local laws governing business conduct; conducts business in an ethical and trustworthy manner; and displays the qualities and characteristics of a professional at all times when dealing with patients, visitors, physicians, volunteers and fellow employees.

POPULATION – SPECIFIC CARE: 

This position has no responsibility for the assessment, treatment, or care of patients.

JOB SPECIFICATIONS: 

1. Education: Bachelor’s degree required. Preferably in Marketing, Communications, Events or related liberal arts major required.
2. Licensure: None.
3. Experience: A minimum of two (2) years’ experience working in marketing, sales, event coordination or communication field. Must be proficient with Microsoft Office Suite. Experience with a project management system, such as Basecamp, and Monday.com preferred.
4. Essential Technical/Motor Skills: Visual and typing on computer.
5. Interpersonal Skills: Strong ability to set priorities, solve problems and be resourceful under pressure. Must be able to interact professionally with employees, partners and vendors. Solid interpersonal skills and the ability to work with physicians and hospital personnel.
6. Essential Physical Requirements: See attached “Physical Requirements Sheet”
7. Essential Mental Abilities: Clarity of thought.
8. Essential Sensory Requirements: Must be able to hear, see, verbally communicate, and have tactile sense.
9. Performance Improvement: Assumes active role in the department’s Continuous Performance Improvement Program. Develops, implements and assesses Continuous Performance Improvement efforts as assigned.