Marketing Coordinator / Proposal Coordinator - Graycor Family of Companies

RESPONSIBILITIES

• Support proposal efforts and related collateral.
• Analyze RFQ requirements and identify and coordinate all internal and external resources required for completion.
• Ensure the accuracy, consistency and compliance of RFQ documents per client requirements.
• Update and maintain qualification packages.
• Create project sheets and team resumes for proposal responses.
• Maintain an award tracking list including deadlines and submission requirements.
• Collaborate with the project teams to produce industry award submissions.
• Manages and maintains marketing data in CRM system (project and resumes data).
• Update and manage digital assets in OpenAsset.
• Manages website project information.
• Manages qualifications on third party vendor sites.
• May also perform special projects and other reasonable business-related duties as requested and delegated by the Director of Marketing.

POSITION REQUIREMENTS

• Associate or bachelor’s degree in marketing or other relevant discipline required.
• 5+ years of experience providing proposal coordination and marketing support in the A/E/C industry is a plus.
• Proficiency in the following software programs:
  • Microsoft Office (Word, PowerPoint, Excel, Access, Publisher), required.
  • Adobe Creative Suite (InDesign, Acrobat, Photoshop, Illustrator), required.
  • Customer Relationship Management (Salesforce preferred)
  • Social media management software
• Proven skills for design, imagery, video, infographics, and other graphic design elements.
• Excellent written and verbal communication skills.
• Strong proof reading and editing skills.
• Self-motivated and able to work independently while also functioning well within a team environment.
• Knowledge of the AEC industry, including terminology, project types, and industry trends.
• Ability to prioritize and effectively manage time in a fast-paced environment.
• Strong attention to detail, keen organization skills and the ability to effectively handle competing priorities and tight deadlines.