Marketing Associate - HireTalent

Field Events Contractor: Day-to-Day Overview
Role Responsibilities:
Field Events Contractors are integral to the successful planning, execution, and delivery of high-impact events that resonate with key stakeholders. Their day-to-day responsibilities include:
End-to-End Event Ownership
Lead events from concept to execution, overseeing all aspects of event planning, implementation, and on-site logistics.
Manage vendor and agency relationships to ensure seamless production and delivery.
Stakeholder Engagement
Act as subject matter experts, collaborating with cross-functional teams to create a cohesive attendee journey across all event touchpoints.
Adjust strategies as needed to align with evolving stakeholder needs and feedback.
Project Management
Serve as project managers and primary points of contact, coordinating deliverables with internal teams and external partners.
Provide clear direction and leadership to cross-functional teams, motivating them to achieve event goals.
Budget Management
Maintain accurate and compliant budgets for each event, ensuring financial oversight throughout the project lifecycle.
Event Metrics & Reporting
Develop metrics to measure business impact, translating post-event analytics into actionable insights and reports for marketing and sales leadership.
Present pre-event briefings and post-event summaries to executives and stakeholders, highlighting results and recommendations for future improvements.
Innovative Event Strategies
Research and implement cutting-edge event concepts, venues, and entertainment options to deliver memorable experiences within budget constraints.
Stay ahead of industry trends to drive registration acquisition strategies that maximize ROI.
Team Collaboration
Build strong event support teams by collaborating with creative services, interactive teams, and marketing operations.
Coordinate schedules, meetings, and event calendars to ensure alignment and timely execution.
Brand Alignment
Ensure all events reflect brand and messaging, maintaining consistency in positioning and tone across all materials.
Impact of the Role:
Field Events Contractors make a significant impact by driving ability to create meaningful engagement opportunities for its stakeholders. Through effective event execution, they:
Enhance brand visibility and strengthen relationships with key decision-makers.
Drive measurable business outcomes, including increased ROI and actionable insights for future event strategies.
Provide seamless and impactful attendee experiences that reflect the innovation and excellence .
Their expertise in event management and collaboration ensures events stand out in the marketplace, delivering value to both the company and its customers.

Please rank your preferred top skill sets:
Project Management, Event Execution: Event Execution: Hands-on experience in coordinating and managing events, including logistics, vendor relations, and on-site execution.
Project Management: Strong organizational skills, ability to manage timelines, budgets, and deliverables across multiple projects. Data Analysis: Proficiency in analyzing event data, tracking metrics, and generating insights to optimize future events.
Tools Proficiency: Familiarity with event management tools (e.g., Cvent, Eventbrite, Meetingforce) and collaboration platforms (e.g., Slack).Communication Skills: Strong verbal and written communication to coordinate effectively with internal teams, vendors, and stakeholders.
Must have skills: The ideal candidate should have proven experience in event planning and execution, coupled with strong organizational and project management skills to ensure seamless coordination. They must demonstrate the ability to manage budgets effectively while adhering to strict timelines. Proficiency in using event management tools and platforms is essential, as is excellent communication and interpersonal skills to collaborate with diverse teams and stakeholders successfully.
Teachable skills: The role offers opportunities to develop advanced data analytics skills using tools like Tableau or Excel for event reporting and insights generation. Candidates can also learn about specific platforms such as Meetingforce or other internal tools, along with gaining knowledge of vendor contract processes and compliance protocols. Additionally, there is room to enhance creative ideation abilities for developing engaging event themes and improving customer engagement strategies.
Optional skills: Candidates with additional skills in graphic design, using tools like Canva or Adobe Creative Suite, would be a bonus for creating compelling event collateral. Knowledge of marketing campaigns and demand generation strategies, along with experience working with global teams or understanding cultural nuances for international events, are highly valued. Proficiency in social media management for event promotion is also a desirable skill.

How quickly are you looking to interview/hire? ASAP start date Feb. 3

I understand this is approximately a 02/03/2025 to 01/30/2026 contract. Any possibility of extension or going perm? Uncertain but hopeful


This role is located in California - San Francisco.
Can this position be fully remote? Yes

Any specific time zones this candidate will need to work to accommodate? No preference

How many interview rounds and will there be any assessments? 3 likely








Seeking a highly organized and dynamic Field Events Analyst to join the Public Sector Field Events Team. This role focuses on supporting the strategy and execution of 3rd Party Industry, ensuring their success through meticulous planning, logistics management, and post-event reporting.

Responsibilities:

Manage event planning and execution from concept to completion, including logistics, vendor coordination, and onsite production.
Collaborate across teams (sales, marketing, product, etc.) to ensure seamless attendee journeys and alignment with key objectives.
Track budgets with accuracy and compliance while driving ROI-focused registration strategies.
Translate post-event analytics into actionable reports for leadership and recommendations for future events.
Present pre-event briefings and post-event summaries to stakeholders, ensuring alignment and preparedness.
Research and propose innovative event formats, venues, and entertainment options.
Maintain event calendars, team schedules, and project timelines in a fast-paced environment.

Qualifications:

3-5 years of event marketing experience, preferably within the ecosystem.
Strong project management and cross-functional collaboration skills.
Proven ability to manage vendors, budgets, and complex timelines.
Experience working with sales teams and understanding audience acquisition strategies.
Excellent communication skills and attention to detail.
Bachelor s degree or equivalent experience; willingness to travel 20-30% annually.

This role requires a proactive problem-solver with a passion for events and a focus on delivering exceptional experiences that drive meaningful business impact.