Marketing Assistant - Colliers Engineering & Design

Colliers Engineering & Design is seeking a Marketing Assistant to work in our Rochester, NY office. This position offers a hybrid schedule. 

In this role, you will coordinate and manage the development of proposals and statements of qualifications and support major proposal pursuits. This includes working with Project Managers and the project team to gather appropriate material/information needed to meet the requirements of the RFP, assembling and packaging proposals/documents from inception through final product, working with marketing support and/or administrative personnel to facilitate contacting sub-consultants and/or teaming partners to assure all information is accurately provided. 

• Collaborate with project manager and proposal manager to meet all RFP/RFQ requirements and deadlines to ensure timely completion and delivery of submission
• Create/update resumes/project descriptions
• Knowledge of SF330 Forms, NYDOT Qualifications
• Assist with special assignments as necessary
• Maintains and updates CRM database (Unanet (formerly Cosential))
• Clearly communicates with technical staff regarding RFP/RFQ details, schedules, and action items
• Prepare and coordinate proposals and presentations from the initial stage to the final production and delivery
• Comply with corporate standards to present a consistent appearance and style for external marketing communications, including project descriptions, qualification packages, proposals, and resumes

• Knowledge of procurement and RFP/SOQ processes
• Knowledge of Microsoft and Adobe programs
• Relationship Management
• Business Acumen
• Communication skills
• Program/Project Execution

• Must be detail-oriented and organized
• 3-5 years’ experience working at an A/E/C firm
• Experience using Microsoft programs including Word, Excel, Outlook, Teams & PowerPoint
• Knowledge of InDesign a Plus
• Strong writing and editing skills
• Knowledge of Unanet/Cosential (CRM) a plus but not required
• Must be proactive and have the ability to handle multiple tasks and manage a heavy workload based on tight deadlines

Salary Range: $55,510-$63,500 DOQ

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!