Marketing Administrative Coordinator - Kelly Services

Hybrid (with 3 days onsite)

Up to $35 per hour

The Global Strategic Marketing (GSM) and Services Marketing Administrative Coordinator will be responsible for assisting in the development, management and executions of Global Strategic Marketing, Global Professional Affairs, and Global Services initiatives.

The GSM and Services Marketing Coordinator is highly detail-oriented and organized, able to multi-task projects and execute on time. The Marketing Coordinator will need to anticipate bottlenecks and balance the business needs and requests, possess strong communication skills, coordinate, and communicate with cross-functional partners, customers, vendors, and leaders across the company.

Reporting to the Global Vice President of Strategic Marketing and Services, the focus of this position will be to ensure the Product Marketing, Professional Affairs, and Global Services team activities and executables are organized and executed in a timely manner. This position will also work hand-in-hand with the GSM Product Managers, Head of Global Professional Affairs, and GSM Director on defined responsibilities and executables to support their success.

The Marketing Administrative Coordinator will:

• Ensure the GSM and Services team runs smoothy by managing administrative tasks

  
  

• Organize and execute the monthly team meetings, quarterly global marketing council calls, and other important collaboration points between GSM and the Solta Global Commercial Teams

  
  

• Participate in cross-functional calls, take detailed notes and report back to the greater team a summary and next steps

  
  

• Prepare and submit materials for medical, legal, regulatory and compliance reviews in an online document-control system, offline reviews with individual reviewers, or live reviews, as required. Communicate frequently with materials reviewer to ensure deadlines are met.

  
  

• Identify calendar opportunities and schedules for cross-functional meetings and organize the calendar invites, monitoring the responses to ensure all mandatory invites are available and attend

  
  

• Organization and on-site support of GSM events at conferences

  
  

• Assist in overseeing logistics and billing for GSM and Professional Affairs strategic communications activities across the globe, including working as a liaison between Regional Professional Affairs and Key Opinion Leaders (KOLs), oversee all related HCP contracts, and provide onsite management to our educational and marketing events as required.

  
  

• Project manage defined GSM and Professional Affairs activities, leading all project communication, proactively identifying risks, and ensuring all risks are mitigated to successfully deliver projects to outcome.

  
  

• Create Purchase Orders and

  initiate global intercompany transactions, managing

  subsequent invoice tracking document.

  Managing vendors and agency partners is expected.

  
  

• Arrangement and managing of international KOL logistics for company activities

  
  

Requirements:

• Bachelors degree required (Marketing or related field)

  
  

• 4+ years of marketing coordinator experience, administrative support (in Pharma/Medical Device industry highly preferred)

  
  

• Self-Starter who proactively seeks solutions to ensure positive outcomes and on-time deliverables

  
  

• Strong organizations skills with the ability to multi-task various projects simultaneously

  
  

• Proficient in Microsoft Office, Google Apps, tracking and monitoring budgets, promotions, and marketing deliverables

  
  

• Knowledge of Veeva Vault and Microsoft Dynamics (preferred)

  
  

• Keen marketing sense and thrives in a busy environment

  
  

• Team player who can step in as needed on ad hoc requests and collaborate cross-functionally with various departments

  
  

• Flexible and easily adapts to change

  
  

Once you apply, youll proceed to next steps if your skills and experience look like a good fit. But dont worry, even if this position doesnt work out, youre still in our network. That means all our recruiters will have access to your profile, expanding your opportunities even more. Helping you discover whats next in your career is what were all about, so lets get to work.