Marketing Administrative Assistant - Kimley-Horn
Charlotte, NC
About the Job
Overview
Kimley-Horn has a challenging opportunity in our Charlotte, NC office for an Administrative Assistant to support our Marketing team. We are seeking a dynamic, proactive individual to provide administrative support to senior Marketing leadership, Marketing Coordinators, and Graphic Designers on day-to-day and confidential activities.
Responsibilities
+ Providing administrative support to 5-8 professionals including calendar maintenance, scheduling, filing, expense reports, and travel arrangements
+ Researching venues for meeting or events along with related activities
+ Negotiating with vendors
+ Running occasional errands
+ Traveling occasionally
+ Effectively partnering with other Administrative staff and senior leaders
+ Responding quickly and efficiently to requests for assistance
+ Generating and organizing financial reports
+ Supporting conferences by supplying project materials to outside printers, internally printing, and shipping support materials for events
+ Occasionally printing and copying materials for proposal production, including creating labels and FedEx packages
+ Supply ordering, stocking, and assessing inventory of marketing production center
+ Filing and archiving
+ Other special projects as assigned
Qualifications
Position Requirements:
+ 3+ years in a corporate/professional environment in an Administrative role
+ Strong proficiency in MS Office Suitespecifically Excel
+ Strong proficiency in Adobe Acrobat Professional; familiarity with database software preferred
+ Professional, organized, client-oriented, and deadline driven
+ Able to anticipate needs and manage multiple competing priorities
+ Strong verbal and written communication skills (grammar/proofreading)
+ Positive team player with can-do attitude and commitment to quality
+ Self-starter who can thrive in an environment where leaders often travel
+ The physical demands of this role include moving and lifting of boxes, and standing and sitting for extended periods of time
+ Proven ability to maintain confidentiality
Desired Qualifications:
+ Knowledge of A/E/C industry
+ Database software experience
Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/12344/marketing-administrative-assistant/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834442239)
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PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Posted Date _2 months ago_ _(3/6/2024 3:32 PM)_
_ID_ _2024-12344_
_Education_ _High School Diploma/GED_
_Discipline/Focus_ _Marketing_
Kimley-Horn has a challenging opportunity in our Charlotte, NC office for an Administrative Assistant to support our Marketing team. We are seeking a dynamic, proactive individual to provide administrative support to senior Marketing leadership, Marketing Coordinators, and Graphic Designers on day-to-day and confidential activities.
Responsibilities
+ Providing administrative support to 5-8 professionals including calendar maintenance, scheduling, filing, expense reports, and travel arrangements
+ Researching venues for meeting or events along with related activities
+ Negotiating with vendors
+ Running occasional errands
+ Traveling occasionally
+ Effectively partnering with other Administrative staff and senior leaders
+ Responding quickly and efficiently to requests for assistance
+ Generating and organizing financial reports
+ Supporting conferences by supplying project materials to outside printers, internally printing, and shipping support materials for events
+ Occasionally printing and copying materials for proposal production, including creating labels and FedEx packages
+ Supply ordering, stocking, and assessing inventory of marketing production center
+ Filing and archiving
+ Other special projects as assigned
Qualifications
Position Requirements:
+ 3+ years in a corporate/professional environment in an Administrative role
+ Strong proficiency in MS Office Suitespecifically Excel
+ Strong proficiency in Adobe Acrobat Professional; familiarity with database software preferred
+ Professional, organized, client-oriented, and deadline driven
+ Able to anticipate needs and manage multiple competing priorities
+ Strong verbal and written communication skills (grammar/proofreading)
+ Positive team player with can-do attitude and commitment to quality
+ Self-starter who can thrive in an environment where leaders often travel
+ The physical demands of this role include moving and lifting of boxes, and standing and sitting for extended periods of time
+ Proven ability to maintain confidentiality
Desired Qualifications:
+ Knowledge of A/E/C industry
+ Database software experience
Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/12344/marketing-administrative-assistant/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834442239)
Share on social media
PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Posted Date _2 months ago_ _(3/6/2024 3:32 PM)_
_ID_ _2024-12344_
_Education_ _High School Diploma/GED_
_Discipline/Focus_ _Marketing_
Source : Kimley-Horn