Marketing Administrative Assistant - RTM Engineering Consultants

Position: Marketing Administrative Assistant
Location: Belleville, IL
Years of Experience:  2+ Years 

About RTM:

RTM Engineering Consultants is an MEP, Civil and Structural engineering firm that goes beyond the conventional consulting role. We forge deep partnerships with our clients by aligning with the goals, processes and people at each organization. By integrating our expertise, we offer a comprehensive suite of national resources combined with localized relationships, delivering exceptional value to our clients.

At RTM Engineering Consultants, we prioritize the well-being and growth of our team members. Our commitment to professional development is evident through hands-on mentoring, opportunities for advancement, and access to RTM University. With integrated multi-disciplinary studios, you'll collaborate with experts of all levels and various disciplines. We continuously foster a positive team culture through outings that strengthen the bonds of our teams and at RTM, giving and taking are fundamental values. We believe in giving our best, contributing to others, and embracing diversity and equality for progress. Join our dynamic and inclusive team where your well-being, growth, and contributions are valued.

Our Team:

At RTM, we hold a profound appreciation for our workforce. We firmly believe that YOU, our team members, are our most valuable asset and are instrumental in defining our organization. Our dedication lies in delivering experiences that foster your growth and success, whether you are just embarking on your career path or have attained seasoned expertise. Guided by our CORE values of Collaborative Communication, Overall Unity, Respect and Trust, and Excellence in Engineering, we forge a unified team that consistently pursues professional achievement in all endeavors we undertake.

RTM is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental, and vision plans, employee assistance program, disability coverage, life insurance, 401(k) and profit sharing, flexible work schedule, paid time off and training and development courses.

Benefits of Joining RTM:

• Responsible Time Off (RTO) & Paid Holidays
• Flexible Scheduling
• 401K with Matching
• Health, Dental, Vision, & Life Insurance
• Hands-on Mentoring & Learning
• Professional Advancement Opportunities
• Integrated Multi-disciplinary Studios.

Key Responsibilities:

• Maintains favorable relations with all clients and sees that satisfactory client service is provided. Keeps current on all client relations via the project managers.
• Be thoroughly familiar with the company’s experience, capabilities, and personnel.
• Assist in the preparation of proposals. Coordinates with project managers for logic, scope, and fees. Coordinates all in-house information with proposal and prepares the final form for signature and submission to the client.
• Prepare responses to requests for qualifications from prospective clients, including state form 255 and Federal form SF 330.
• Surveys potential project publications and advises the Marketing Manager of those the firm should consider pursuing.
• Create, maintain, and enter information into databases accurately and completely.
• Accurately perform market research as directed and/or outlined by the Office Leader/Principal.
• Provide general clerical assistance as needed; including but not limited to printing, photocopying, faxing, and filing, assisting others in processing inbound and outbound mail, packages, and project materials via local and regional shipping carriers accurately and completely.
• Follows established work rules, policies, and procedures.
• Actively engages with other members of the company to continuously strive to improve processes, create efficiencies, and reduce costs.
• Cooperatively takes on other duties, roles, or responsibilities as assigned.
• Create, maintain, and enter business development information into databases accurately and completely.
• Participate in sales marketing meetings with the ability to record and compile data for weekly reporting as required, accurately and completely in a timely manner.
• Prepares special reports, composes letters and routine correspondence, and research information as required, accurately and completely in a timely manner.
• Coordinate local client events with the marketing manager and/or business development team accurately and timely.

Minimum Qualifications:

• Demonstrated ability to manage multiple projects under tight timelines and within budget guidelines with minimal supervision.
• Computer proficiency with MS Office products and the Internet
• General knowledge of organizational structure
• Demonstrated ability to effectively handle confidential information
• Demonstrated ability to effectively handle new situations and determine what actions are required.
• Familiarity with Adobe InDesign, Adobe Photoshop, and Adobe Illustrator

Preferred Skills:

• Team-oriented
• Professional
• Self-starter with a positive attitude
• Multi-tasking capability
• Good communication skills
• Highly developed sense of professional courtesy

Equal Employment Opportunity:

It is the policy of RTM Engineering Consultants to practice a program of equal employment opportunity, and advancement opportunities are made available to all employees on the basis of individual qualifications without regard to race, religion, color, national origin, disability, age or gender.

RTM does not currently accept unsolicited resumes through or from search firms or recruiters.