Manager of Payroll and Accounts Payable - Texas Health Action

Texas Health Action (THA) is a community-informed non-profit organization dedicated to providing access to culturally affirming, quality health services in a safe and supportive environment, with expertise in serving LGBTQIA+ people and those impacted by HIV. Kind Clinic proudly serves Texas with four vibrant locations: two in Austin, one in San Antonio, and another in Dallas plus virtual care services available to all residents across Texas. Bolstered by Waterloo Counseling Center and a passionate team of over 250 dedicated employees and volunteers, THA is at the forefront of promoting healthcare equity and accessibility throughout the state. Read more about THA here: http://texashealthaction.org.

THA is currently seeking aa dynamic and experienced payroll and accounting professional for the role of Manager of Payroll and Accounts Payable.  Reporting to the Director of Accounting, and supervising a team of two, this position will manage full-cycle accounts payable, payroll processing, and related accounting functions. The ideal candidate will be a capable problem solver, collaborate effortlessly, possess a strong accounting background, demonstrate excellent leadership skills, and have a proactive approach to process improvement and compliance. This is a full-time, exempt position. Position is hybrid/remote work.

Requirements

Essential Duties:

Payroll Management:

• Ensure accurate and timely processing of payroll compliant with payroll and tax related regulations.
• Serve as the escalation point for payroll-related inquiries, payroll discrepancies and guidance on complex payroll matters.
• Examine quarterly and year-end regulatory reporting for accuracy and proper submission.

Accounts Payable Management:

• Supervise AP processes, including vendor management, invoice processing, expense tracking, timely payments, and year-end reporting.
• Ensure all requests have appropriate documentation and approvals.
• Review and correct the coding and accrual of AP transactions (including credit card expenses).

Month End Close:

• Generate journal entries to book payroll and the amortization of prepaid expenses.
• Coordinate the audit and review of AP and Payroll related GL accounts.
• Complete monthly account reconciliations.  Identify, document, and resolve variances.

Compliance and Collaboration:

• Facilitate strict adherence to internal controls and consistent application of organizational policies and guidelines. 
• Maintain audit-ready documentation for all expenditure and payments.
• Partner with cross-functional teams (e.g., HR, Finance, and IT) to align processes and resolve issues efficiently.
• Build and maintain relationships with employees and vendors to gather critical information and resolve issues. Provide technical expertise and guidance to staff throughout the organization.

Process Improvement and Team Leadership:

• Evaluate and implement enhancements to payroll and AP workflows and systems.
• Identify opportunities for process improvement and efficiencies.
• Provide mentorship, training, and supervision to the Accounting Coordinator and Accounting Associate.

Compensation:

Based on job duties and requirements, this position is placed in pay grade 46 with an annual salary range of $77,000 - $95,000. The actual salary will be based on the candidate's qualifications and experience.

Applicant Information:

• Submitting official transcripts, diplomas, certifications and licenses may be required prior to final offer. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
• Information regarding employment history as it relates to the qualifications of the position may be needed for employment verification.
• The applicant selected for employment is subject to a pre-employment background check. A history of conviction may not automatically disqualify an applicant. Applicants with a history of conviction may be considered on a case-by-case basis, after individualized assessment of factors including the nature of the conviction, the job duties and responsibilities, the length of time since the conviction, and evidence of mitigation or rehabilitation. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

EEO Statement: Texas Health Action is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Education and/or Licensure – Bachelor’s degree in Accounting, Finance, Business or a related field.

Experience:

• 3+ years of experience in payroll and accounts payable
• 2+ years mentoring, leading, or supervising accounting or business operations staff
• Strong attention to detail, with excellent organizational and analytical skills.
• Advanced Excel proficiency.
• Experience with enterprise accounting systems.
• Strong knowledge of payroll laws, tax compliance, and AP best practices.
• Excellent leadership, communication, and problem-solving abilities.
• Ability to work collaboratively and embody the organization's values - accountability, trust, inclusion, innovation, respect, and excellence.

Preferred Skills:

• Comprehensive knowledge of accounts payable procedures and general accounting principles to ensure accurate financial reporting and compliance.
• Experience with Sage Intacct, Paycom and Ramp.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (403b)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Holidays)
• Short Term & Long Term Disability
• Training & Development
• Parental Leave
• Longevity Pay