Manager of Outpatient Coding - Hybrid - The University of Chicago Medicine

Job Description

Be a part of a world-class academic healthcare system at UChicago Medicine as a Manager of Coding for the Health Information Management department. This hybrid position only requires site visits to our Hyde Park campus as needed. 

In this role, the Manager of Outpatient Coding is responsible for the direction, supervision, evaluation, and overall management of the professional and clerical staff within the coding and clinical documentation areas. This includes ensuring that new employees receive appropriate orientation, and all employees receive ongoing in-service education within the Health Information Management Department areas.

Essential Job Functions

• Coordinates required activities for the coding and clinical data areas.
• Monitors medical center coding quality to ensure optimal reimbursement is achieved and accurate database of the institution’s business is maintained.
• Maintains a low inpatient and outpatient account receivable, although holding for diagnoses and edits, through timely record processing and coding activities.
• Provides personnel management to staff in the Coding and Clinical Documentation area.
• Determine workflow, employee instructions and adherence to policy and procedures of the Hospitals, the department and any licensing or accrediting agency (including but not limited to IDPH, IDPA, JCAHO, CMS) as they relate to maintenance of Coding area and the Health Information Management Department.
• Evaluate annually the performance of the professional and clerical staff as per bargaining unit contract or Human Resources Department policy.
• Interview, select, orientates, train and evaluate employees under the designated areas of responsibility; monitor attendance and productivity and provide ongoing feedback to employees, initiate disciplinary actions as necessary and according to Hospitals policies and bargaining unit contracts.
• Review, develop, recommend, and implement goals and objectives for the Coding and Clinical Documentation area; ensure that staff meets goals set for the area; suggest methods to improve productivity/workflows to meet area goals.
• Develop coding and clinical documentation policy, procedure, standards, and operating manuals and assure professional and clerical staff implementation; ensure that all employees are informed of current and updated policies and procedures; review and regularly update internal controls for both professional and clerical work.
• Collect and collate statistical data and graphs for required management reports relating to task performance and productivity.
• Assist in the preparation of departmental budget and responsible for adherence to cost center budget.
• Acknowledge and support Hospitals defined goals and approach to patient care; attend regular training sessions and management classes to improve patient and customer communications.
• Assist in the intra and interdepartmental quality assurance program; make recommendation to address any problems/concerns identified; help to develop appropriate educational and training programs to address the problems/concerns in conjunction with the department training team.
• Participates in medical staff, hospital, and departmental committees as required to meet the goals of the Hospitals relating to health information management.
• Assist subordinates in performing their duties as necessary.
• Perform other related tasks as may be deemed necessary for the effective and efficient function of the Health Information Management Department.

Required Qualifications 

• Requires a Bachelor of Science or associate degree in Health Information Management, Business Administration, Healthcare Administration, or related field                                                       
• 3 – 5 years prior lead/supervisory experience. 2 years of the 3 - 5 years of experience must be directly related to ICD-10, CPT, DRG, and APC coding in an acute care hospital setting
• Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) credentials with the American Health Information Management Association (AHIMA)
• Management skills of planning, organizing, managing, controlling, and staffing; ability to adjust to change and make difficult decisions independently
• The ability to get things performed through, with, and by people; dependable, reliable, and able to maintain good interpersonal relationships
• Strong communication skills; ability to impart knowledge of procedures and techniques; ability to educate and train new and existing personnel
• CRT and/or PC experience

Preferred Qualifications 

• Prior leadership experience in a health information management department
• Experience in a bargaining unit setting

Position Details:

• Job Type/FTE: Full Time (1.0 FTE)
• Shift: Days
• Unit/Department: Health Information Management
• CBA Code: Non-Union

Must comply with UCMC’s COVID-19 Vaccination requirement as a condition of employment. If you have already received the vaccination, you must provide proof as part of the pre-employment process. This is in addition to your compliance with the Flu Vaccination requirement as well. Medical and religious exemptions will be considered consistent with applicable law. Lastly, a pre-employment physical, drug screening, and background check are also required for all employees prior to hire.

Why Join Us

We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, The University of Chicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion.

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Bring your career to the next level at a hospital that is thriving; from patient satisfaction to employee engagement, we are at the Forefront of Medicine. Take advantage of all we have to offer and #BringYourPassiontotheForefront.

University of Chicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: www.uchospitals.edu/jobs 

The University of Chicago Medical Center is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.