Manager of Facilities and Office Services - Kay Search Group

Position: Manager of Facilities and Office Services

Company: AM 100 Law (Hybrid)

Location: Manhattan, NY

Comp Package: Base to $170K, Tuition Reimbursement, Full Benefits, Bonus, 401K+, etc.

Responsibilities for Manager of Facilities and Office Services:

• Oversee the maintenance and management of the firm’s office space including the planning, coordination, and execution of all building operations, maintenance activities, facility improvement projects, and office services
• Coordinate maintenance schedules, procedures, and protocols to ensure optimal functioning of all facilities
• Coordinate repairs, renovations, and equipment installations as needed, ensuring minimal disruption to daily operations
• Oversee office services, including mailroom operations, office supplies procurement, janitorial services, and other administrative functions
• Manage relationships with vendors and service providers to ensure timely and cost-effective delivery of office services
• Manage office buildouts, relocations, expansions, and consolidation of work areas, ensuring efficient use of space and resources in coordination with the Builders/Architects and sub-contractors of trades such as Mechanical, Electrical, Plumbing, Telecom, AV, Network, Security, HVAC, etc.
• Supervise reception staff, providing guidance on guest services and administrative support
• Supervise and mentor facilities staff, reception, contractors, and vendors, ensuring high-quality work and adherence to safety

Requirements for Manager of Facilities and Office Services:

• Bachelor's degree
• 8+ years experience in facilities management with a strong understanding of building systems, maintenance, office services, and reception management
• Excellent leadership, communication, and interpersonal skills
• Proficiency in facility management software and MS Office Suite
• Strong problem-solving abilities and attention to detail