Manager of Executive Support - Riverstone Logistics

Company Overview

Riverstone Logistics (RLX) is committed to being an honest, reliable, dependable freight forwarding partner. Every day we are focused on fulfilling our Purpose of using our God-given talents and opportunities to love our neighbors, serve our communities, and improve our industry.

RLX provides final mile deliveries through dedicated and network models for various clients in over 26 states across the United States. We love working with new clients that are looking to enhance their customer experience through final mile deliveries.

Headquartered in Charlotte, North Carolina, RLX currently has over 700 employees and is always looking for new employees that demonstrate leadership capabilities and exceptional communication skills to grow with us at our home office as well as client sites across the United States.

Position Summary

The Manager of Executive Support will manage the calendar, inbox and all executive travel for certain executive leaders of Riverstone Logistics. This role will perform administrative duties such as making phone calls, organizing meetings, editing or writing emails, keeping accurate records, and other tasks as needed. This position will also supervise a team of Executive Assistants.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Manage the calendar and email inbox for the CEO, including the scheduling of meetings and conference calls, preparing meeting materials, responding to emails, taking phone calls, etc.

• Manage senior executives travel and activities, including accommodations, transportation, meals, and expense reimbursements

• Prepare daily and weekly agendas for the CEO

• Create and manage expense reports for executive leaders

• Coordinate and manage Executive Assistants including holding regular meetings with such assistants

• Produce reports, conduct research, develop presentations and spreadsheets for the executive team

• Prioritize inquires and requests while troubleshooting conflicts, and recommend alternatives to ensure smooth day to day engagements

• Provide a bridge for smooth communication between the c-suite and other internal departments

• Manage sensitive matters with a high level of confidentiality and discretion

• Develop and carry out an efficient documentation and filing system

• Provide support for visitors and clients upon arrival to the corporate office

• Provide event management support as requested

• Perform other duties as assigned

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Associate’s degree required, Bachelor's degree preferred

• Time management and ability to meet deadlines

• Experience in developing and implementing internal processes

• Proficient in Microsoft Office programs such as Word, Excel, PowerPoint, and Teams

• 5 or more years of experience in an administrative role reporting to an executive

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Riverstone Logistics is proud to be an Equal Opportunity Employer and Drug Free workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Riverstone Logistics also complies with the Immigration Reform & Control Act and E-Verify, so we ask that you bring the appropriate documents to confirm your authorization to work in the United States with you upon request.