Manager, Facilities - Arapahoe Libraries

Are you a visionary leader passionate about creating and maintaining innovative, sustainable, and welcoming spaces? At Arapahoe Libraries, we believe that exceptional facilities are the foundation of meaningful experiences for our staff, patrons, and community. We're seeking a Facilities Manager to lead the operations, project management, and future-focused planning for over 200,000 square feet of vibrant library spaces.

In this dynamic role, you'll oversee daily operations, manage construction and renovation projects, and collaborate with cross-functional teams to align facilities with our strategic goals. Your leadership will ensure our spaces are safe, efficient, and adaptable to the evolving needs of our community. With a commitment to sustainability, compliance, and operational excellence, you will play a pivotal role in shaping the library experience for generations to come.

Join a team where your expertise, innovation, and vision will have a lasting impact. If you're ready to take on this exciting challenge and help create the future of Arapahoe Libraries, we encourage you to apply!

Title: Manager, Facilities

Location: Support Services, 12855 E. Adam Aircraft Circle, Englewood, CO 80112

Reports to: Director of Finance, Facilities & Safety

FLSA Status: Exempt, full-time

Pay Rate: $93,500 - $124,600

Purpose: Manage the operations and project management for 200,000 square feet of physical facilities, including supervision of construction, maintenance projects, and management of company vehicles. Works with the Director of Finance, Facilities & Safety to create a future-focused facilities plan in response to trends, community needs, and strategic goals. Lead the department and staff, ensuring alignment with organizational objectives, fostering a positive work environment, and driving continuous improvement in facilities operations.

Essential Duties and Responsibilities:

75% FACILTIES OPERATIONS/PROJECT MANAGEMENT

• Provide strategic oversight for facilities operations, ensuring the safety, regulatory compliance, and efficient functioning of all buildings and systems. Oversee daily operations to ensure that facilities and vehicles remain fully operational during regular business hours.
• Provide strategic oversight for fleet management operations, ensuring fleet safety, regulatory compliance, and efficient coordination of delivery and courier services.
• Develop and manage the annual facilities and fleet operations budget, including oversight of a $4+ million departmental budget and a capital budget ranging from $500K to $25 million for construction and renovation projects. Responsibilities include preparing budget, monitoring expenditures, approving purchase orders and invoices to ensure work is completed properly, expenses are accurately priced, and all transactions are thoroughly documented.
• Oversee the procurement process for facilities-related services and supplies, ensuring compliance with procurement policies and regulations. Manage vendor and supplier identification, contract negotiation, and lifecycle management. Maintain strong vendor relationships and monitor performance to ensure high-quality, timely delivery of services and materials. Maintain inspection ready files per retention schedule.
• Oversee and manage all phases of building projects, including renovations, expansions, and new construction, from initial planning and design through project completion. Ensure projects are delivered on time, within budget, and in compliance with safety and building codes.
• Collaborate with architects, contractors, and engineers to develop project plans, review design specifications, and monitor progress to ensure quality standards and project goals are met.
• Coordinate construction schedules, manage budgets, and communicate project status with stakeholders to ensure transparency and alignment with organizational objectives.
• Ensure clear and effective communication with leadership and direct reports to align priorities, project timelines, and operational needs. Provide regular updates on facility status, challenges, and progress to ensure transparency and collaboration across the organization.

10% SUPERVISION & LEADERSHIP

• Recruits, interviews, hires and trains new department staff.
• Sets objectives for direct reports, makes resources available, troubleshoots problems.
• Oversees and manages the priorities and work activities of assigned area.
• Monitor and develop employee performance, including delivering recognition and constructive and timely evaluations.
• Handles discipline and terminations in accordance with practice.
• Provide leadership and direction to ensure that team activities are aligned with organizational goals, project timelines, and safety standards.
• Foster cross-functional collaboration with internal departments, stakeholders, and external agencies to support project completion, ensure compliance with safety regulations, and enhance operational efficiency across the facilities team.
• Ensure consistent vendor and contract management practices across the department, providing oversight for vendor selection, contract negotiation, and performance evaluation in alignment with organizational policies and standards.

10% RISK MANAGEMENT

• Coordinate insurance policy coverage by assessing risks, reporting accidents and losses to insurers, managing claim settlements, and arranging repairs and replacements to address property and casualty losses.
• Ensure compliance with administrative, legal and regulatory requirements of governmental and accrediting agencies.
• Monitor staff and patron injury reports and implement necessary facility adjustments in response to identified needs.
• Ensure that facilities are in compliance with fire prevention, general safety, health hazards protection, disaster preparedness, crisis communication, and emergency preparedness plans.
• On-call in crisis situations.

5% SUSTAINABILITY

• Develop and implement sustainability initiatives for facilities management, focusing on energy efficiency, waste reduction, and environmentally responsible practices. Monitor and evaluate the impact of these initiatives to ensure alignment with organizational sustainability goals and compliance with relevant regulations.

Actively contribute as assigned to project work, as team members or project manager, in alignment with ALD Project Management guidelines.

Performs other related duties and may contribute to cross-functional initiatives and projects as assigned and requested.

Minimum Qualifications:

• Five years of facilities management experience at the supervisory level.
• Possess knowledge of practices, procedures, equipment, and materials used in HVAC systems, plumbing, electrical work, landscaping, janitorial services, carpentry, painting, as well as new construction and renovations.
• Construction project management skills.
• Intermediate skill in building automations systems.
• Intermediate technology skills for Microsoft 365 (Word, Excel, Outlook) and familiarity with Microsoft Edge and Microsoft Teams, and an ability to learn and apply new technologies.
• Ability to maintain confidentiality and use tact and discretion in the conveyance of confidential information.
• The ability to influence and motivate others is essential to the job, requiring skills in diplomacy, trust and team building.
• Ability to communicate effectively and work cooperatively with patrons and employees.
• Management aptitude, including management education and experience, leadership skills; responsibility for outcomes; personal productivity; practical thinking; adaptability; coaching; and business ethics.
• Ability to travel to library district locations.

Core Values of Collaboration, Equity and Innovation:

• Ability to promote inclusivity, embrace diverse perspectives and prioritize fairness to contribute to a culture of inclusion and respect.
• Demonstrated ability to foster open communication, mutual respect, problem solving, adaptability and constructive conflict resolution to promote a cohesive and innovative work environment that welcomes continuous learning.

Preferred Qualifications:

• RPA, FMP, and FMA designations, preferred.

Work Environment:

• The essential duties for this position are performed in an indoor office environment.
• Moderate noise and distractions.
• Some work includes construction sites.
• Work independently.

Physical Activities:

Physical activities required to perform essential duties include:

• Must be able to remain in a stationary position 50-75% of the time.
• Must be able to move around 50-75% of the time.
• Ability to lift up to 75 lbs.
• Ability to carry up to 40 lbs.
• Ability to push and pull a cart weighing up to 40 lbs.
• Ability to kneel, crouch, reach and stoop 25%.

This job description describes the general level of work being performed and is not necessarily an all-inclusive list of job-related responsibilities, duties or aspects associated with the job and may be amended anytime based on business need. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Inclusion and diversity are part of our values at Arapahoe Libraries.

Qualified applicants who represent the diversities of the communities we serve are encouraged to apply.