Manager, Facilities - Illinois Action for Children

Illinois Action for Children (“IAFC”), a local, state, and national leader in the early childhood care and education sector for over 50 years. IAFC programs, services, and advocacy improve learning and life outcomes for children and families, including reducing the effects of poverty. IAFC works to ensure that every child in Illinois – particularly those in need – have access to the necessary resources to succeed in school and in life.

Along with our mission, IAFC is committed to building and maintaining a diverse, equitable, inclusive, and anti-racist culture. We are dedicated to this pledge through our hiring practices and our focus on creating a culture and environment where diverse perspectives, ideas, and identities are valued and integrated into our way of working and servicing our staff and clients. IAFC staff represent a wide diversity of racial, socio-economic, gender, religious, and national identities. We welcome all applicants who share our mission and vision to join us in our essential work.

Under the direction of the Director of Operations, the Facilities Manager is responsible for day-to-day facilities management. Position will promote and adhere to our core capabilities of accountability, customer focus, continuous quality improvement, communication, competent people, and clear priorities. All work to be completed with minimum supervision and in accordance with organizational standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following. The organization reserves the right to add to, delete, change, or modify the essential duties and responsibilities at any time.

Facility Operations:

1. Manage day-to-day facilities to ensure a safe and efficient work environment in all organizational facilities. Work with operations management and administrative staff to support general business operations.
2. Ensure compliance with facility leases, contracts and collective bargaining agreement. Receive and respond to employee facilities service requests.
3. Coordinate physical moves, additions, and personnel changes.
4. Anticipate and coordinate space planning needs, develop budget and schedule for facilities replated projects.
5. Ensure facilities operations expenses are within annual operating budget and provide updates on projected surplus or shortages. Provide facilities related expense guidance for other departments and assist in program project budgets. Serve as facilities and workplace environment advisor to program and operations departments.
6. Attend and participate internal career development training and industry related continuing education.

Maintenance, Repairs, Cleaning and Supplies Management:

1. Conduct maintenance and repair walkthroughs and complete minor repairs, or coordinate resources and service providers when necessary.
2. Ensure cleaning, sanitation and general maintenance tasks are completed timely and according to service level agreements. Ensure supplies are kept at appropriate inventory levels. Manage and direct cleaning staff as needed. Develop and maintain facilities inventory including.

Safety and Security:

1. Coordinate incident reporting and ensure OSHA, ADA and any other applicable regulatory compliance.
2. Assist in emergency response training and conduct simulated emergency exercises, including evacuation and shelter in place drills.
3. Administer security, video surveillance and access control systems. Maintain access control profiles, keycards, and hard key inventory. Conduct security and safety assessments and walkthroughs. Manage security staff scheduling.

Policies and Procedures:

1. Ensure awareness and compliance to organizational policies and procedures.
2. Administer document management system, users and updates as directed. Review and propose updates to policies as needed, coordinate approval with appropriate personnel, and publish updates to shared document management system.

Other duties and responsibilities:

1. Use Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Salesforce in the completion of tasks and projects as assigned.
2. Independently work on multiple tasks effectively in support of department
3. Execute our workplace core capabilities of: accountability, customer focus, continuous quality improvement (CQI), communication, competent people and clear priorities.
4. The organization may assign other functions to the job at its discretion.

SUPERVISORY RESPONSIBILITIES

Include but are not limited to the following: supervise staff in facilities management, cleaning, maintenance and security. Perform employee evaluations and make hiring decisions. May direct and supervise contracted personnel (contracted service vendors, cleaning, security and maintenance vendors, and other subcontractors) outside of the organization. The organization reserves the right to add to, delete, change, or modify the essential duties and responsibilities at any time.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE: Bachelor’s degree in Management, Business Administration, or related field; five years of experience in facilities or property management managing multiple sites; accreditation/certification by a professional Real Estate organization (i.e., CFM (IFMA), RPA, or FMA (BOMA). Experience with budgeting, planning and project management preferred.

DRIVER’S LICENSE: This position requires frequent local travel throughout Cook County. Valid driver’s license, access to reliable transportation and personal vehicle insurance is required. A safe driving record and Motor Vehicle Record (MVR) approval by insurance carrier.

MAINTENANCE AND REPAIRS: Ability to complete common maintenance and repair requests such as lighting replacement, keying and locksmithing, paint and minor carpentry.

Benefits of Working at IAFC:

• Working with passionate team members that are driven by our Mission: Illinois Action for Children is a catalyst for organizing, developing and supporting strong families and powerful communities where children matter most.
• We strive to foster and implement a culture of diversity, equity, and inclusion across our organization. We know it is not only critical to the success of diversity initiatives - but instrumental in creating an unbiassed and inclusive workplace! It not only relates to the diverse clients we serve but also creates a positive employee experience.

We offer an extensive benefits package that adds value to your total compensation. Our benefits include:

• Health, dental and vision insurance plans with company contribution of 95% for single coverage
• 401k with company match
• Generous PTO – first year-23 days, the second year-28 days, the third year and on - 35 days
• 11 Paid Holidays and 1 Floating Holiday
• Tuition Reimbursement
• Flexible Spending Account
• STD & LTD insurance
• Company paid Life Insurance

Works in Chicago and southern Cook County. Local travel required. Minimum salary $64,100

Illinois Action for Children is EEO/M/F/V/D employer.

While we desire for this job posting to be comprehensive, all aspects of the position may be amended at any time at the discretion of IAFC including job duties, work location and/or work schedule.