Manager Executive Assistant to the Chief Executive Officer - KIPP Foundation

Job Description

About The Position

In this role, you will provide administrative and project management support to Shavar Jeffries, the Chief Executive Officer at KIPP Foundation and his Chief of Staff, whom you will report to. This job is ideal for a seasoned executive assistant with a track record of successfully supporting high-impact executives in fast-paced, result-oriented environments. You are well suited for this role if you are experienced in partnering with executives to ensure their time is focused on their most critical priorities and they are fully prepared with the materials and information they need to lead effectively. A successful candidate possesses exceptional project management skills and thrives in highly collaborative and agile team settings. Finally, in this role, you must be able to exercise strong judgement, flexibility, and foresight, while executing project plans involving multiple KIPP regions and functions within KIPP Foundation. All EAs at KIPP Foundation must be able to maintain confidence related to sensitive information related to high-level leadership decisions.

Key Responsibilities

• Support calendar management and scheduling, correspondence, travel logistics, preparing for and reporting on meetings, management of special projects and reports, and other special events and duties as needed and assigned.
• Act as gatekeeper and partner with Chief of Staff and CEO to ensure the CEO’s time is focused on his most important priorities.
• Ensure CEO has the critical information he needs to be effectively prepared for meetings and other engagements.
• Support the CEO in progress monitoring against his key strategic priorities, producing status reports, tracking follow ups and progress to goal concerning project plans, and tracking key deadlines.
• Manage the CEO’s calendar and scheduling to ensure alignment to priorities and to maximize efficiency.
• Collect and organize data, supporting the preparation of key materials and presentations to senior-level staff.
• Prepare meeting agendas, attend meetings to record follow-up assignments, and provide comprehensive support for leadership team meetings, staff retreats, etc.
• Provide team support through the creation and management of project plans, spreadsheets and maintenance of filing system and contact database.
• Anticipate the CEO’s needs in light of his strategic priorities and proactively problem solve.
• Oversee and manage compliant expense reporting to ensure timely reimbursements/payments.
• Serve as a collaborative member of the KIPP Foundation Executive Assistant community that will be charged with work that impacts the enterprise-wide health & well-being.
• Maintain professionalism and strict confidentiality with all materials.
• Perform various administrative and other related duties as required and assigned.

Key Competencies

• Mission & Student Focus: Demonstrated commitment to education equity; a passion for KIPP’s mission; desire and ability to uphold KIPP’s values (Focus on Excellent Results, Courageous Action, and Resilient Solutions Focus).
• Achievement Orientation: Ensures clarity in goals and accountabilities while working with agility and creativity to drive toward deadlines and outcomes-focused metrics.
• Organization, Planning, and Execution: Strong organizational and follow-through skills; excellent time-management, project management, and knowledge management skills; meticulous attention to detail with reliable and timely follow up and follow through skills.
• Judgement & Decision Making: Excellent judgement is essential; a track record of making sound and data-driven decisions and keeping company confidences while coordinating with multiple stakeholders in senior leadership roles; strong upward management skills, including advising Chiefs on calendar priorities; ability to operate autonomously while keeping key constituents informed throughout.
• Cultural Leadership & Competence: A proactive cultural leader and team player who thrives on collaboration, learning, and seeking perspectives to problem solve and achieve objectives; cultural competence in collaborating with teammates across lines of difference.
• Communications Skills: Superb written and verbal communication skills that considers the needs of different audiences.
• Innovative & Agile: Ability to operate effectively in virtual environments with teammates across multiple time zones; participates productively and optimistically in change efforts; can adapt while upholding integrity and organization principles and values.

Qualifications:

• Advanced skills in Microsoft Office (Outlook, PowerPoint, Word, Excel, Teams) and other office productivity tools, with aptitude to learn new software and systems.
• Proficiency with AnyBill, Concur, ADP, and video conferencing systems a plus.
• 10+ years of experience in an administrative role supporting executives in a fast-paced, result-oriented environment.
• Associate or Bachelor's degree preferred, but not required.

Work Conditions:

• Travel requirements: 10-25% travel is expected for this role.
• Full-time, exempt role.

Location:

It is strongly preferred, but not mandatory for this role to be based out of the NYC KIPP Foundation office. This role also offers the option of working from a remote office. KIPP Foundation offices are in NYC and Chicago.

Compensation and Benefits:

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, and relevant experience. The salary range for this position is [$100,000-115,000]. In addition, KIPP Foundation provides a variety of benefits to employees, including:

• 26 holidays for + 18 days additional flexible PTO days (flexible PTO increases to 23 days for years 3 and 4 and to 28 days for years 5+).
• 100% paid parental leave.
• 100% coverage of the premium for employee and 75% for employee + family’s medical/dental/vision plans.
• Wellness benefits such as fitness reimbursements, discounted tickets to theme parks/attractions, backup care support for children and adults/elders, and our employee assistance program.
• Finance Security benefits include such as a 401K retirement plan with 4% match, employer-sponsored legal plans, life/disability insurance, and flexible spending accounts.

KIPP Foundation embraces the opportunity to build a workforce that reflects the diversity of the students and communities with whom we work and the world that around them. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.