State of Kansas
Temporary Employment Staffing Request
State of Kansas departments will complete and send this form to a contracting vendor.

Today's Date: _1/25/24

Manager or Designee placing request: _Kube Feuerborn Phone #_785-296-2987
Department Name: _ Kansas Department for Aging & Disability Services

Position Information:

Kansas Job Classification Title: _Management System Analyst

Number of Temps needed:
Projected Start Date: _2/19/24

1
Estimated End Date: _NA

Is this contractor filling an existing position. If yes, include Position #: K0245613 Filling new position

Brief Description of Job Duties:

Requirements Gathering:Collaborate with key stakeholders to understand and document business requirements.

• Conduct interviews, workshops, and surveys to elicit information necessary for system enhancements. Systems Analysis:
• Analyze existing business processes and systems to identify areas for improvement.
• Evaluate and recommend technology solutions to meet business needs and objectives. Documentation:
• Create detailed and comprehensive documentation of business processes, system workflows, and user guides.
• Maintain accurate and up-to-date documentation throughout the project lifecycle. System Integration:
• Collaborate with IT teams to ensure seamless integration of systems and technologies.
• Facilitate communication between business units and IT to bridge the gap between technical and non- technical stakeholders.

System Configuration:

• Configure and customize software applications to align with business requirements.
• Implement and maintain system configurations to optimize performance and functionality. Testing and Quality Assurance:
• Develop and execute test plans to ensure the accuracy and reliability of system implementations.
• Work closely with QA teams to identify and resolve issues during testing phases.

Training and Support:

• Provide training and support to end-users on new and existing systems.
• Act as a liaison between end-users and technical teams to address and resolve system-related issues. Continuous Improvement:
• Proactively identify opportunities for process improvement and optimization.
• Stay informed about industry trends and best practices to recommend innovative solutions. Qualifications:
• Proven experience as a Business Systems Analyst or in a similar role.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Familiarity with project management methodologies.
• Ability to work independently and collaboratively in a team environment.

Specific Duties:

The Business Analyst (BA) role for the state hospitals post-EHR implementation is a critical position, focusing on enhancing operational efficiency and ensuring that the technology aligns with the unique needs of each hospital. The primary responsibilities of this BA will include updating forms and databases, particularly in collaboration with the four state hospital's developer. They will act as a product owner, playing a key role in system releases and prioritizing work to align with the specific requirements of each of the four hospitals.

The BA will be tasked with keeping all hospitals informed and up-to-date. This includes occasional visits to each hospital to understand their specific workflows and needs, especially prior to the project's go-live date. The BA will work closely with system administrators, particularly with the HS-EBIT and Wellsky's application development teams, to ensure that the EHR system is optimized for each hospital's use. This close collaboration will help in allowing them to learn hospital workflows and adapt to different requirements efficiently.

A significant aspect of this role will be to serve as a liaison between the IT department and the clinical staff. Therefore, a preference will be given to candidates with a clinical background, as this will help in understanding the medical needs and reducing the ramp-up time. The BA will assist in prioritizing tasks and discussions, leveraging their clinical background to align IT solutions with hospital operations.

In terms of performance and team dynamics, the BA is expected to communicate with Hospital and HS-EBIT staff. There is a noted gap between current hospital needs and what the existing EHR system offers, which the BA will need to address. The role also involves working with existing staff to adapt to new technologies and processes, aligning with the HS-EBIT process to resolve operational inefficiencies.

The salary range for this position is estimated to be between $50,000 and $70,000. It is important to note that there is no immediate expectation for the BA to work outside of the EHR domain. The hospitals already have Clinical/SMEs, but there is a notable absence of IT BA skills, which this role aims to fill, bridging the gap between clinical needs and IT capabilities.

Skills required:

Valid driver's license
Prefer proficiency in word processing, spreadsheets, presentation software, and e-communication. Strong interpersonal skills, organizational skills, decision-making skills, and the ability to write clearly.

Experience required:

Preferred Qualifications:

• Experience with Electronic Health Records.
• Knowledge of hospital processes, procedures, and equipment, specifically State Hospitals.

Education required:

• Certification in Business Analysis (e.g., CBAP) a plus.
• Five years of experience in collecting, evaluating, studying, or reporting on statistical, economic, fiscal/budget, legislative, or administrative data. Education may be substituted for experience as determined relevant by the agency.
• 5 years of experience in Information Systems

Physical requirements (lifting, repetitive motion, etc):

Lift up to 35 pounds. Any lifting over 35 pounds requires assistance. Handle large packages and equipment.

Attire for position:

The dress code for this position is primarily business casual, which strikes a balance between professionalism and comfort, suitable for both office settings and hospital visits.

KDADS Approvals:

Supervisor Signature: Date: 01/31/24
Commissioner Signature: Date:

Total Amount approved by Budget: Budget Period Approved: to
Budget Signature: Date:

Billing Information:

Billing Contact: Accounts Payable Phone Number: 785-296-4986 Billing Address: _503 S. Kansas Avenue, Topeka, KS 66603
email Address: kdads.accounts_payable@ks.gov

Billing Rate (Including Fees):

Vendor Confirmation (This Section to be Completed by Temp Agency)

Candidate Name/Position: Billing Rate (Including Fees):