Maintenance Planner & Project Coordinator - The Fresh Factory

At The Fresh Factory, we’ve built a vertically integrated platform from the farm to the shelf. Our focus is on the future of food and beverage, which we believe to be fresh ingredients, clean labels, and plant-based products. We work with dozens of leading brands (and own a few of our own), helping them formulate, manufacture, and distribute their products. We’ve built this vertically integrated platform with the goal of providing honest food for all. Our industry-leading benefits package shows our commitment to the safety and well-being of our employees. Fresh Factory contributes generously to the cost of medical, dental, and vision insurance for our employees and their family members.

Role: 

The Maintenance Planner & Project Coordinator supports the Maintenance & Engineering team by ensuring all maintenance work is planned and documented, capital project plans are clear and coordinated, parts are available when needed, and all administrative responsibilities are complete. This role is a highly cross-functional role coordinating between production, supply chain, R&D, sanitation, and maintenance.

Key Responsibilities Include:

Maintenance Planning:

• Plan and schedule maintenance work orders in a computerized maintenance management system (CMMS)
• Act as the main liaison between internal departments for work scheduling including production, quality, supply chain, and R&D. 
• Close & reconcile work orders for completion
• Create and maintain a preventative maintenance program to improve uptime
• Maintain all facility-related work including external contractor management 

Spare Parts Inventory & Ordering: 

• Maintain an accurate inventory of spare parts on hand
• Identify & recommend critical spare parts for inventory
• Purchase needed materials, parts, and tools as needed through a competitive bid process. 

Project Coordination:

• Act as the primary contact for all capital-related projects, including coordination of vendors and work planning
• Create and maintain project plans for all capital-related projects 

Reporting/Documentation:  

• Create and maintain a capital budget report including project status & cost estimation 
• Complete all regulatory reporting as needed with all respective government agencies including wastewater, permitting, and environmental reports.  
• Create and maintain internal KPIs for maintenance performance 

Qualifications:

• High school diploma or equivalent
• Minimum 3+ years of relevant experience
• Experience working with CMMS systems
• Must have advanced knowledge with Google and/or MS Office Suite
• Must speak English; Spanish a plus

Knowledge, Skills, and Abilities:

• Ability to adapt to an ever-changing environment while working in a cross-functional team environment
• Display excellent attention to detail
• Thrive in a fast-paced team environment with the ability to manage multiple priorities
• Ability to multitask is essential
• Must have the ability to take initiative when problems arise
• Ability to adapt and be flexible in a variety of situations
• Must have advanced attention to detail with the ability to prioritize and meet deadlines
• Strong organizational, time management, and problem-solving skills
• Excellent written communication and documentation skills
• Excellent verbal communication and interpersonal skills for dealing cross-functionally with peers and the management team
• Willing to roll up their sleeves and get work done
• Must be able to lead, support, and contribute to team goals
• Flexible hours of availability required