Mail Processing Driver - Western Washington University

Mail Processing Driver Apply now (https://secure.dc4.pageuppeople.com/apply/793/gateway/default.aspx?c=apply&lJobID=501984&lJobSourceTypeID=796&sLanguage=en-us) Work type: Permanent Full Time Location: Bellingham, WA Categories: Business and Financial Affairs Position TitleMail Processing Driver About the University Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western has additional sites in Anacortes, Bremerton, Everett, Port Angeles, and Poulsbo. Western is recognized nationally for its successes, such as being named one of the top public master's-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report. Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties. About the DepartmentMail Services supportsWestern's mission (https://president.wwu.edu/mission-strategic-plan) , which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity. About the Position The Mail Carrier Driver provides mail processing and tracking, including bulk mail, and package distribution at the university. In addition, the position will provide daily backup for the Retail Clerk Lead in the campus Post Office. Pick-up and sort incoming and outgoing mail/packages for campus departments and the university dorm system Tasks include: This position functions independently follows a regular daily schedule based on established routes and vendor pickup schedules. On a daily basis, pick-up and sort mail from university departments. Pick-up university mail and packages from the USPS each morning using university vans. Read and sort incoming mail by mailstop, department, dorm or name. Mail/packages arrive multiple times during the day from USPS, UPS, FedEX or three (3) other delivery vendors. Prepare sorted mail for delivery by bagging in appropriate department bags, package containers, and dorm delivery bags. Meter outgoing mail according to USPS postal regulations and requirements using high speed metering equipment and tracking software. Position must have knowledge of USPS postal regulations for various types of mail/packages. Position regularly processes outgoing mail/packages that require special postage and rate classifications for foreign and domestic delivery. Send outgoing packages via USPS and FedEx using department billing codes to track charges. The majority of outgoing packages are sent using proprietary FedEx shipping software. Thorough knowledge and understanding of various package types and pricing is required of the position (international, special packaging, insuring). The positions may be required to work overtime on Saturday mornings (independently) to provide weekend mail service to university dorms.` Prepare and sort incoming packages Tasks include: Unloading and receiving packages picked up and delivered by vendors. Package movement requires use of hand trucks and mailing carts. Scan all incoming packages into SCLogic package tracking software for on-campus tracking and delivery. Position requires knowledge and familiarity with the SCLogic electronic system, including ability to set up users (both Mail Services and dorms), scan packages tracking vendor shipping barcodes, enter packages into the system accurately depending on package type, follow standard entry protocols, search and locate packages using a variety of search methods, create bag and package labels and assist walk-in customers with package pick-up, checking identification. Bulk mail preparation (First Class and Standard) Tasks include: Operate machinery such as high speed inkjet addressing machine, folder/inserter, bundling machine, folder and tabber to process mailings. Sort and prepare bulk mail (both standard and first class) organized by zip codes and complex USPS postal regulations for mail level sorting. Inspect, clean and trouble-shoot listed machinery for problems and adjustments. Deliver completed mailings to special USPS bulk mail location, interact with USPS personnel concerning bulk mailing questions and follow USPS requirements for mail delivery and receipt. Deliver and collect campus prepared mail Tasks include: Knowledge of four (4) established mail routes on campus and ability to carefully drive a van in highly congested areas. Familiarity with campus buildings and mailstops. Perform daily pick-up of contents in special Post Office box for Accounting and distribution of contents. Keep department vans fueled and in working order. Ensure quick, efficient and accurate mail deliveries. Provide daily back-up for the Retail Clerk Lead at the campus Post Office Tasks include: Greet customers; provide friendly and efficient cashier services, handle customer inquiries related to pricing and services, ensure all mail is handled securely, adhering to established protocols for mail safety, communicate regularly with the main USPS office and mail carriers to coordinate pick-up and delivery schedules, and operate postal machines effectively and troubleshoot minor issues as they arise. Tasks include: Greet customers; provide friendly and efficient cashier services, handle customer inquiries related to pricing and services, ensure all mail is handled securely, adhering to established protocols for mail safety, communicate regularly with the main USPS office and mail carriers to coordinate pick-up and delivery schedules, and operate postal machines effectively and troubleshoot minor issues as they arise. Provide direction on daily tasks to student employees Tasks include: Respond to student employee questions about mail handling, provide direction and resolve issues or concerns. Instruct student employees on daily duties and special requests. Provide customer service for university customers Tasks include: Respond to mail/package questions from university customers, vendors, parents and students searching for items. Questions range from requests for special service, searches for lost items, checking campus addresses or advice about the best/most cost effective method of mail/package delivery. Awareness and knowledge of mail handling regulations and procedures Tasks include: Awareness and knowledge of safe mail/package handling procedures and extensive USPS regulations. Required Qualifications + High school graduate or equivalent + Current driver's license with clean driving record and unrestricted license + Experience using organization-wide package tracking programs + Ability to enter and operate vehicles with ease + Ability to climb stairs for access to buildings without elevators + Ability to lift and carry boxes and bags of packaged mail up stairs that may be 70+ pounds Preferred Qualifications + Ability to effectively operate various mail processing equipment and perform routine maintenance and minor repairs + Experience with bulk mailing + Experience with delivery driving at a large company or college/university + Previous USPS training, vendor training or mail certification Conditions of EmploymentAll employees must comply with our Immunization policies, includingProof of Rubeola Measles Immunity (https://policy.wwu.edu/POL-U1300.01-Requiring-Proof-Of-Rubeola-Measles-Immunity) within 60-days of hire. Please reach out toHR@wwu.eduif you need information regarding medical or religious exemption and applicable accommodations. This position requires a fingerprint background check. Salary $37,063 - $48,948 based on qualifications and experience. Benefits InformationBenefits Overview for Classified Positions (https://hr.wwu.edu/files/2022-01/Benefits%20-%20Classified%20Staff%20%281%29.pdf) Bargaining UnitThis position is part of bargaining unit B and is covered by the collective bargaining agreement with Washington Federation of State Employees. Application Instructions Application materials should address your experience related to the position responsibilities and the required and preferred qualifications. Closing Date NotesPosition is open until filled. Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU's Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation (https://policy.wwu.edu/POL-U1600.02-Prohibiting-Discrimination-Based-on-A-Protected-Class-Interim) . Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 126 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); crtc@wwu.edu WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services (https://hr.wwu.edu/disability-accommodations) , 360.650.3751 or 711 (Washington Relay). Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services atvpsa.office@wwu.edu. The report can be found at:Annual Security and Fire Safety Report (https://vpess.wwu.edu/files/docs/ASRCleryreport.pdf) . All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes asexual misconduct background check (https://hr.wwu.edu/sexual-misconduct-background-checks) . Job no: 501984 Advertised: Dec 12 2024 09:00 Pacific Standard Time Applications close: