Mail Clerk - Thomas Quinn, LLP

Responsibilities

We are currently seeking a highly organized and detail-oriented individual to join our team as a Law Firm Mail Clerk. The ideal candidate will be responsible for providing administrative support to our legal team and ensuring the smooth functioning of office operations.

Key Responsibilities:

• Assist in managing attorney calendars, scheduling appointments, and organizing meetings.
• Prepare and process legal documents, correspondence, and court filings.
• Maintain and organize physical and electronic filing systems.
• Answer phone calls, take messages, and redirect calls as necessary.
• Perform general office tasks such as photocopying, scanning, and faxing documents.
• Assist with billing and invoicing processes.
• Coordinate with vendors, suppliers, and service providers as needed.
• Handle incoming and outgoing mail and deliveries.
• Assist with other administrative tasks and projects as assigned.

Qualifications

• High school diploma or equivalent; additional education or certification in office administration or a related field is a plus.
• Previous experience in an administrative role, preferably in a law firm or legal environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to multitask, prioritize tasks, and work efficiently under pressure.
• Professional demeanor and the ability to maintain confidentiality.
• Knowledge of legal terminology and procedures is a plus.