Machinery Service Administrator - Piscataway, NJ at Foley Inc.

JOB DESCRIPTION:

• Welcome walk-in customers and provide direction.
• Answer phone calls and transfer in timely manner. 
• Opens work orders, check warranty status & service letter status.
• Perform routine electronic filing and other clerical duties.
• Handle COD charges with the Credit or Parts Department.
• Assisting with opening new customer accounts.
• Prepare and review Technicians times for payroll.
• Maintain insurance certificates.
• Upload warranty information for new machines.
• Issue purchase orders.
• Process and code vendor invoices, scan receipts to the Certify App and submit to Service Manager each month for approval. 
• Maintain Cintas uniform requests.
• Order and maintain office supplies.
• Adhere to all company policies, to include all safety policies.
• Performs additional administrative duties as needed. 

RECOMMENDED QUALIFICATIONS:

• High School Diploma or equivalent required.
• Minimum 1-2 years experience in heavy equipment or customer service industry with administrative experience and/or equivalent combination of training and experience which provides the required knowledge, skills, and abilities. 
• Excellent communication and interpersonal skills; both verbal and written.
• Strong time management skills, ability to work independently and multi-task effectively in a fast-paced environment.
• Experience with Microsoft Office, Microsoft Excel, Word, Power Point and other related software. 

Equal Opportunity Employer

Foley, Incorporated does not discriminate against any person applying for employment based on race, color, sex, age, religion, national origin or citizenship status, physical or mental disability, marital status, sexual orientation, gender identity, status as a covered Veteran, or any other legally protected status.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60.300.5(a) and 41 CFR 60.741.5(a). These regulations prohibit discrimination against qualified individuals on the basis of disability and protected veteran status, and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities and protected veterans.