Longitudinal Integrated Clerkship Administrator - Florida Atlantic University

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Position Summary:


Florida Atlantic University is seeking a Longitudinal Integrated Clerkship Administrator - Boca Raton, FL.




The Charles E. Schmidt College of Medicine at Florida Atlantic University is dedicated to providing exceptional medical education and fostering the development of future physicians and healthcare leaders. Our Longitudinal Integrated Clerkship (LIC) offers a unique learning experience that integrates clinical training across multiple specialties.The Office of Medical Education is seeking a detail-oriented and proactive individual to join our team as a Longitudinal Integrated Clerkship (LIC) Administrator. This administrative position plays a critical role in supporting the implementation and coordination of our LIC program within the Year 3 curriculum, including administering the learning management platform, tracking student assignments, coordinating academic sessions, and fostering relationships with affiliate faculty members.




Summary of Responsibilities:

+ Manage and maintain the learning management platform used for the LIC program, ensuring that it meets the needs of students, faculty, and staff.

+ Provide technical support and training to users, troubleshoot issues, and implement enhancements as needed.

+ Track student assignments and progress throughout the LIC program, maintaining accurate records and documentation.

+ Communicate with students and faculty regarding assignments, deadlines, and requirements.

+ Coordinate logistics for educational sessions including scheduling, room reservations, catering, and audiovisual support.

+ Collaborate with faculty members to develop session agendas and secure guest speakers or presenters as needed.

+ Assist in the development and coordination of activities for other Year 3 curriculum components.

+ Foster positive relationships with affiliate faculty members who participate in the LIC program, serving as a point of contact for communication and support.

+ Coordinate orientation sessions and ongoing training opportunities for affiliate faculty to ensure their success in teaching and mentoring students.

+ Collaborate with the Office of Program Evaluation and Assessment team to support data collection, analysis, and reporting related to the LIC program and outcomes, identifying areas for improvement.

+ Collaborate with the Year 3 leadership team to implement changes and enhancements based on feedback and assessment data.

+ Serve as a proctor for exams across the undergraduate medical education curriculum.

+ Support administrative operations in other areas of the curriculum as needed.

+ Attend and support College of Medicine and medical education special events as needed.

+ Complete special projects and/or other duties as assigned.







T he College of Medicine at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves.







FAU Benefits and Perks:





If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks ! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

+ Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

+ State retirement options including tax-deferred annuities and Roth 403(b) plans.

+ State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

+ Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php

+ Sick Leave Pool Program

+ Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

+ Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf

+ Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).






For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php






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Minimum Qualifications:

A bachelor’s degree from an accredited institution in an appropriate area of specialization and one (1) year of appropriate professional/specialized experience or a high school diploma and five (5) years of appropriate professional/specialized experience required.




Preferred Qualifications/Skills:


A bachelor’s degree.


Previous experience in an administrative role, preferably within a healthcare or academic setting.


Proficiency in Microsoft Office suite and other administrative software applications.


Exceptional verbal and written communication skills.


Strong organizational and time management skills with the ability to prioritize tasks and manage multiple projects simultaneously.


Excellent interpersonal skills and the ability to work collaboratively with faculty, staff, students, and other stakeholders within the university and health care community.


Proficiency in using learning management systems and other educational technology tools is preferred.


Ability to respect and navigate sensitive issues and maintain confidentiality in all matters required.


Consistently demonstrate a high level of professionalism.





Salary:

$43,888 - $45,000 per year.





College or Department:

COM: Medical Education Clerkship





Location:

Boca Raton





Work Days and Hours:

Monday – Friday, 8 a.m. - 5 p.m. Including some extended morning, evening, and weekend hours as needed.





Application Deadline:

2024-12-02





Special Instructions to Applicant:

This position is eligible for flex scheduling under the discretion of the supervisor.


APPLICATION DOCUMENTS REQUIRED:


Resume





OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.



PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.




REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email accommodate@fau.edu or call the Office of Civil Rights and Title IX at (561) 297-3004.



As a Hispanic-serving institution, Florida Atlantic University (FAU) is one of the most racially and ethnically diverse institutions in the Florida state university system. We are committed to recruiting and retaining talented faculty and staff. We embrace our shared responsibility to create and celebrate a welcoming and inclusive campus environment for all. Our community features excellent schools, a vibrant and safe community, and a sub-tropical climate conductive to year-round outdoor activities.


Florida Atlantic University is where your future begins.




With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.




To learn more about the vision and mission of FAU, please visit: www.fau.edu




In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to jobs@fau.edu.




Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.




Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.




Clery Act Information (https://www.fau.edu/police/clery.php)




Florida Statute 1010.35 - Screening Foreign Researchers


Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.