Logistics Coordinator - Pacific Northwest National Laboratory

**Overview** The National Security Directorate's Operational Readiness Group ensures the operational readiness of global nuclear and radiological security missions through the stewardship of the following technical capabilities: instructional design, training and workshop development and delivery, and project management expertise. Our group mission is to develop and deploy training, resources, and management expertise to advance and sustain global security operations. OR's Programmatic Event Management & Coordination (PEMC) Team provides Training, Workshops, and Exercise (TWX) project management and logistics coordination, including event planning, scheduling, execution, and closeout. PEMC applies extensive knowledge of DOE and PNNL business processes and policies related to domestic and international programmatic events, and acquisition of event-related services and materials. Further, PEMC staff establish collaborative relationships with relevant PNNL operational support organizations to ensure efficient, cost effective and compliant execution of TWX events. The Logistics Coordinator position is responsible for assisting in daily coordination of TWX events including tracking progress as well as identifying and resolving obstacles. The Logistics Coordinator will communicate with internal and external clients. The Logistics Coordinator may perform some administrative tasks such as arranging meetings, developing agendas, and preparing progress notes or meeting minutes. **Responsibilities** The Logistics Coordinator contributes to PNNL through coordination of project logistics. Jobs on this hierarchy require specific expertise and knowledge of standards, practices and procedures typically acquired through specialized training and/or work-related experience and/or formal technical education. Jobs in this hierarchy are individual contributors and are responsible for the end results achieved through own work. The job family level is determined by the degree of expertise and judgment required by a specific job and the business need for a job. Specific resposibilites for this role are: + Provide event logistics coordination support to national security projects. + Accountable to the OR PEMC Technical Team Lead and assigned PNNL Program and Project Managers. + Attend and contribute to pre-deployment coordination meetings with project managers, instructors, translation coordinator, and other support staff. + Identify and schedule all actions required to successfully deliver assigned TWX event materials (~100 events executed per fiscal year). TWX Event schedules are set by federal sponsors and must be met. + Provide materials and logistical support for in-country TWX events: + Review requirements to determine if translations are needed + Ensure all materials have been through the PNNL approval process + Submit curriculum for translations in a timely manner + Prepare and build course materials + Submit materials for duplication + Review materials throughout process to ensure quality standards are followed + Coordinate international shipments with PNNL Export Control + Ensure training materials are complete prior to the course start date + Assist with conducting a final quality review of NSDD training material. + Conduct QA after materials are received from translations following established procedures. + Work with the translations coordinator to correct translated materials. + Must complete work in accordance with project schedules, often with competing priorities and demands. + Must team and work proactively with PNNL project staff, as well as staff from other DOE national labs and DOE Sponsor staff. **Qualifications** Minimum Qualifications: + AA degree and 8 years of relevant logistical support experience -OR- + High school diploma/GED and 10 years of relevant logistical support experience + Qualifying experience in planning and coordinating multiple meetings, trainings, and programs may be counted Preferred Qualifications: + Demonstrated ability to work proactively with clients and to independently initiate and carry out new activities. + Event planning or coordination experience. + Experience with US Government or national security programs. + Demonstrated ability to work in a fast-paced environment with multiple interruptions while maintaining an approachable demeanor. + Ability to interact with diverse personalities, tactful, mature and flexible. + Use discretion and good judgment to resolve issues and positively interact with a wide variety of staff and clients of all levels. + Aptitude for learning various other computer/software programs. **Hazardous Working Conditions/Environment** Not applicable **Additional Information** Not applicable **Testing Designated Position** This is not a Testing Designated Position (TDP) **About PNNL** Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them! At PNNL, you will find an exciting research environment and excellent benefits including health insurance, and flexible work schedules. PNNL is located in eastern Washington State-the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab's campus is only a 45-minute flight (or ~3 hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs. **Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity** Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment. Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws. We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov . **Drug Free Workplace** PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs. If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn. **HSPD-12 PIV Credential Requirement** In accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws. **Mandatory Requirements** Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a "country of risk" without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment. **Rockstar Rewards** Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year. * Research Associates excluded. **Once eligibility requirements are met. Click Here For Rockstar Rewards (https://careers.pnnl.gov/rockstar-rewards) **Notice to Applicants** PNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual's relevant job-related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited-term positions which have specific pay rules. As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position type, and individual qualifications and skills relevant to the performance of the position. **Minimum Salary** USD $24.71/Hr. **Maximum Salary** USD $37.07/Hr.