Logistics Coordinator (Events) - Public Label

This role supports Logistic Manager and larger Production Team

Are you a logistics pro and an event production specialist with a knack for staying organized and keeping things running smoothly? Public Label is looking for a Logistics Coordinator to join our Logistics Department and play a key role in the success of our logistic operation. This role isn't just about moving boxes, you’ll manage event assets, inventory, and logistics while ensuring operations flow seamlessly.

About Us

Public Label is a North American creative agency that hacks culture to drive ideas, amplify growth, and foster strong connections between brands and people. We create fully integrated campaigns spanning brand strategy, experiential marketing, retail engagement, digital content, social media, and more.

At Public Label, we pride ourselves on fostering a vibrant, collaborative, and inclusive culture where team members can do their best work and push creative boundaries.

If you thrive in the fast-paced, dynamic environment of high-profile Experiential Marketing, we’d love to hear from you!

Your Role & Responsibilities:

Logistical Fulfillment and Coordination:

• Collaborate with the internal and external teams to support the deployment of event assets to their intended location
• Lead logistical planning for how event assets are stored, maintained and fulfilled
• Coordinate with external partners which include our warehouse fulfillment partner, in-market storage units, and any remote logistic support contacts to ensure all deliverables are met.

Vendor Management

• Identify, vet, and establish relationships with reliable vendors and production partners as needed.
• Negotiate contracts, monitor vendor performance, and ensure all agreements are executed as planned.

Project Management

• Maintain detailed production schedules, tracking milestones, deliverables, and dependencies.
• Ensure event needs are properly communicated to fulfillment warehouse in a organized and timely fashion.
• Ensure proper resource allocation for events, including staffing, event assets, materials, and equipment.

Budget Management

• Source cost-effective solutions for production needs while maintaining quality.
• Reconcile final budgets and provide reporting to senior leadership post-event.

Collaboration & Communication

• Provide regular updates to the Director of Production on operational progress, risks, and opportunities.

Desired Skills & Experience

• Experience: 2-3 years of experience in experiential marketing, event production and logistical planning/operation.
• Vendor Management: Proven ability to source, negotiate, and manage vendor relationships.
• Budget Management: Experience managing budgets for experiential projects, with a focus on cost efficiency.
• Organizational Skills: Exceptional ability to manage multiple tasks and priorities while meeting deadlines.
• Problem Solving: Calm under pressure, with a proactive approach to identifying and resolving issues.
• Communication: Strong verbal and written communication skills, with the ability to interface effectively with internal teams, and vendor partners.
• Attention to Detail: Meticulous in tracking production and logistic details, schedules, and budgets.
• Teamwork: Collaborative spirit and ability to work effectively as part of a larger team.
• Industry Knowledge: Understanding of experiential marketing trends, production & logistic best practices.
• Possess a hustle mentality
• Knowledge of logistics and supply chain management is a plus.
• Detail-oriented with a focus on accuracy and quality.
• Ability to adapt quickly to changing priorities and multitask effectively.
• Ability to travel on a as needed basis (20%-40%)
• Adept at working in spreadsheets
• Self-sufficient attitude with the ability work autonomously

Equal Employment Opportunity

Public Label Agency is dedicated to fostering an inclusive and equitable workplace. We celebrate diversity and are committed to providing equal opportunities regardless of race, gender, orientation, disability, or any other protected status.

If you require accommodations during the recruitment process, please let us know.

We appreciate all applications; however, only shortlisted candidates will be contacted.