Litigation Secretary - Adams & Martin Group

Adams & Martin Group has partnered with a dynamic boutique law firm located in South Orange County, seeking a skilled and detail-oriented Mid-Level Litigation Secretary to join our team. This position offers a hybrid work schedule, providing the flexibility of remote work combined with in-office collaboration. The ideal candidate will have a proven track record of supporting attorneys in litigation practices, excellent organizational skills, and a proactive approach to handling tasks.

Responsibilities

• Provide comprehensive administrative and secretarial support to attorneys specializing in litigation.
• Prepare, format, and proofread legal documents, including pleadings, motions, correspondence, and discovery.
• File legal documents in state and federal courts (including e-filing systems such as CM/ECF and File & Serve).
• Maintain and organize case files, ensuring accuracy and accessibility.
• Manage attorney calendars, schedule court dates, depositions, and client meetings.
• Coordinate travel arrangements and handle expense reports.
• Communicate professionally with clients, court personnel, opposing counsel, and vendors.
• Monitor deadlines, ensuring compliance with all court and procedural requirements.
• Assist with trial preparation, including organizing exhibits, binders, and other materials.
• Perform other administrative duties as required to support the litigation team.

Qualifications

• Minimum of 3-5 years of litigation secretarial experience, preferably in a boutique or mid-sized law firm setting.
• Proficiency in state and federal court filing procedures, including electronic filing systems.
• Strong knowledge of litigation terminology, procedures, and calendaring.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills.
• High level of proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal document management software.
• Ability to maintain confidentiality and exercise discretion.
• Self-motivated with a strong work ethic and a team-oriented mindset.
• Familiarity with legal billing software is a plus.

Work Schedule and Benefits

• Hybrid work schedule with a combination of in-office and remote workdays.
• Competitive salary commensurate with experience.
• Comprehensive benefits package, including health insurance, retirement plan, and paid time off.
• Opportunity to work in a collaborative and supportive boutique firm environment.

If you are a highly organized and detail-oriented litigation secretary looking for a new opportunity in a boutique law firm, we would love to hear from you.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.