Litigation Secretary - Adams & Martin Group

Adams & Martin Group is working with a reputable boutique law firm in South Orange County is seeking a skilled and experienced Mid-Level Litigation Secretary to join our team. This position is ideal for a detail-oriented professional who thrives in a dynamic legal environment and is committed to delivering high-quality administrative and litigation support to attorneys.

Key Responsibilities:

• e-Filing: Accurately prepare and process electronic filings for both State and Federal Courts, ensuring compliance with all court rules and deadlines.
• Court Calendaring: Manage court calendars for State and Federal cases, including scheduling hearings, deadlines, depositions, mediations, and other case-related activities. Track and ensure timely follow-up on all critical dates.
• Document Management: Format, proofread, and edit legal documents such as pleadings, motions, discovery, and correspondence with a keen eye for detail.
• Attorney Support: Provide general administrative assistance to attorneys, including managing communications, organizing case files, preparing client correspondence, and coordinating travel arrangements when necessary.
• Administrative Tasks: Handle daily office responsibilities such as processing mail, maintaining client records, and assisting with other duties as assigned to support the firm's operations.
• Collaborate effectively with attorneys, paralegals, and other staff to ensure smooth workflow and case management.

Qualifications:

• Minimum 3-5 years of litigation secretarial experience, with a strong understanding of State and Federal court rules, filing requirements, and procedures.
• Proficiency in e-filing platforms (e.g., PACER, CM/ECF, and state-specific systems).
• Advanced proficiency in Microsoft Office Suite (Word, Outlook) and legal document management software.
• Strong organizational and time-management skills, with the ability to manage multiple tasks and prioritize in a deadline-driven environment.
• Exceptional attention to detail and accuracy in formatting and editing legal documents.
• Excellent verbal and written communication skills, along with a professional demeanor.
• Ability to work both independently and as part of a team in a hybrid work environment.

Preferred Qualifications:

• Experience working in a boutique law firm setting.
• Familiarity with litigation software tools, such as case management systems or calendaring platforms.
• A proactive, solutions-oriented approach to problem-solving and workflow management.

Why Apply?
The firm is a small but dedicated team, committed to providing excellent legal services to their clients. As part of the firm, you will enjoy the benefits of working in a boutique law office with a supportive environment, opportunities for growth, and the flexibility of a hybrid work schedule.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.