Litigation Secretary - D3 Search

D3 Search is recruiting a mid-senior level Litigation Legal Assistant for a highly respected CA-based law practice situated in downtown San Diego, CA (92101).

Position Title:

Litigation Legal Assistant

• Note: 3.5+ years litigation secretarial/legal assistant experience is REQUIRED.

Location/Map:

San Diego, CA (92101)

Employment Status:

Full-time/direct hire employment opportunity. Non-exempt role (OT in accordance w/ CA laws).

Employer Work Model:

Flex hybrid work model (3 onsite/2 remote).

Summary:

A prominent CA-based law practice is actively recruiting an experienced Litigation Legal Assistant to support the firm's staffing needs in their growing downtown San Diego, CA office (92101).

Position Responsibilities:

• Drafts and formats correspondence, briefs and other legal documents.
• Prepare and process engagement letters, new client/matter requests.
• Files court documents accurately and timely, following federal, state and judge-specific requirements.
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
• Maintains updated client files, including paper-based and electronic files; complies with office policies regarding file management and recordkeeping.
• Maintains and follows up on attorney client deadlines and calendars appointments through the electronic calendaring and docketing systems.
• Arrange meetings and conference calls; may order meals, refreshments, and equipment, as requested.
• Coordinate travel arrangements for assigned attorneys, when requested.
• Accurately enter, review and revise timekeeper time entries including consistent identification of litigation codes, when applicable.
• Organizes travel for assigned attorneys and completes expense reimbursements in a timely manner.
• Reviews and ensures accuracy of vendor invoices; timely submittal of invoices and check requests.
• Participates in the timely review and submission of pre-bills and/or client bills.
• Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed.
• Provide assistance to visitors, paralegals and attorneys whose secretaries are absent, and accept overflow work from other secretaries.

Requirements/Experience:

• High school diploma or GED required (college degree is preferred, but not required).
• Five years of experience as a litigation legal secretary required;
• Ability to accurately format documents in accordance with firm standards for format, style and quality, including table of contents and table of authorities.
• State and federal court filing experience (manual and electronic).
• Demonstrated knowledge of State and Federal filing procedures (e.g., Pacer, ECF).
• Demonstrates strategic thinking, problem solving and decision-making skills.
• Technical Skills: Strong skills in MS Outlook, Word, Excel and PowerPoint; ability to use phone system, copier, scanner, fax, and printer. iManage (or other comparable document management system), CompuLaw (Aderant knowledge is a plus).

Annual Salary/Compensation:

Salary is 100K+ (DOE/DOQ).

Law Firm Sign-On Bonus:

To be disclosed by firm management w/ formal employment offer.

Health Benefits Snapshot:

Comprehensive & robust health benefits package, generous PTO, 401K, paid parking onsite, continuing education contributions and many other employee-centered perks, etc. Highly collaborative, collegial and supportive work environment.

If interested in this full-time/direct hire Litigation Legal Assistant role with this highly respected CA-based law practice situated in downtown San Diego, CA (92101), and you meet the above qualifications/requirements, please contact the following D3 rep.:

Don Moser | D3 Search

??don@d3search.com | ?? 213-785-2485

?? www.d3search.com

D3 Legal Search, LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.