Litigation Secretary - Orange County - Adams & Martin Group

The Legal Secretary is responsible for providing support for legal team to facilitate efficiency and accuracy; ensure files, documents, exhibit preparation, calendar of events are accurate, coordinated and prepared to meet appropriate deadlines. The Legal Secretary provides Effective management and support of legal team for client related matters including superior organizational and task-oriented follow-up to ensure full support of the attorneys in anticipation of upcoming legal matters.

ESSENTIAL JOB FUNCTIONS:
* Maintain attorney calendar by planning and scheduling conferences, teleconferences, depositions, mediations, and court reporters when necessary
* Record and monitor appearance dates, pleadings and filing requirements
* Interface with courts, clients, case managers and vendors
* Manage all correspondence and mail
* Create and submit shell documents to attorneys
* Create and manage shell settlement agreements and attachments
* Manage the opening requests for matters
* Create exhibit lists and master sets of exhibits
* Monitor file naming conventions in Helton DB
* Close matters and move documents to archive
* Prepare documents and binders for attorneys for use at meetings, hearings, depositions, and mediations
* Create physical file for new matters
* Receive and manage client requests
* Interface as needed for clients and case administrators
* Interface as needed with correspondence and mail
* Maintain accuracy in all work products
* Maintain confidentiality of PHI and be HIPAA compliant
* Document Helton DB accurately and thoroughly
* Play an integral role in teams, and continually offer solution-based ideas to help improve operations and create an environment where we continue to grow and learn

ADDITIONAL RESPONSIBILITIES:
* Other special projects as assigned by the Chief Operating Officer


EDUCATION AND EXPERIENCE REQUIRED:
* 3+ years of Litigation Secretary experience
* Experience with Microsoft Word, Excel, Outlook, Adobe Acrobat Pro, CompuLaw and HotDocs
* Experience in Healthcare (preferred)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.