Litigation Secretary - Adams & Martin Group

We are seeking a highly organized, proactive, and detail-oriented Litigation Secretary to support our Workers' Compensation practice. The ideal candidate will have experience in managing complex legal documents, performing administrative tasks, and assisting legal teams in preparing for trials, hearings, and arbitrations. This role is vital to ensuring the smooth operation of the litigation process while providing top-tier support to attorneys and clients.

Key Responsibilities

• Prepare, file, and organize legal documents related to Workers' Compensation claims, including pleadings, motions, and discovery documents.
• Maintain and manage case files, ensuring all documentation is accurate, up-to-date, and properly organized.
• Draft and proofread correspondence, legal documents, and reports.
• Assist attorneys with scheduling depositions, hearings, and meetings, ensuring all deadlines are met.
• Prepare exhibits and trial notebooks for hearings and trials.
• Communicate with clients, witnesses, experts, and opposing counsel as directed by attorneys.
• Manage attorney calendars, ensuring all critical dates, deadlines, and court appearances are met.
• Provide general administrative support including answering phones, taking messages, and handling daily office tasks.
• Assist with billing by tracking time, expenses, and preparing invoices.
• Perform other duties as assigned to support the smooth operation of the practice.

Qualifications

• High school diploma required; college degree or relevant certification is a plus.
• Minimum of 3 years of experience as a litigation secretary, ideally within Workers' Compensation or construction law.
• Strong understanding of legal terminology, procedures, and workers' compensation laws.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficiency with Microsoft Office Suite and legal management software.
• Strong written and verbal communication skills.
• Ability to work independently, as well as part of a team, in a fast-paced environment.
• High attention to detail and accuracy in all tasks.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.