Litigation Secretary - Adams & Martin Group

We are seeking a highly skilled and experienced Medical Malpractice Litigation Secretary to support our clients legal team in managing complex medical malpractice cases. The ideal candidate will possess extensive knowledge of legal procedures, strong organizational skills, and the ability to handle sensitive and confidential information with discretion. This role is integral to the efficient and effective handling of litigation, providing administrative and clerical support throughout the legal process.

Key Responsibilities:
Case Management:

Assist attorneys in all aspects of medical malpractice cases from initial intake through trial and settlement.
Manage case files, including document preparation, organizing discovery materials, and ensuring proper filing of court documents.
Coordinate with medical experts, witnesses, and outside counsel as needed.
Legal Document Preparation:

Draft, proofread, and file legal documents such as pleadings, motions, subpoenas, and affidavits.
Prepare case summaries, briefs, and trial materials for attorney review.
Scheduling and Calendar Management:

Maintain and manage attorney calendars, including court deadlines, depositions, hearings, and client meetings.
Coordinate and schedule depositions, court appearances, and medical expert consultations.
Client and Court Communications:

Act as a liaison between attorneys, clients, court staff, and opposing counsel.
Ensure timely responses to all correspondence and handle sensitive information professionally.
Billing and Timekeeping:

Assist with tracking attorney billable hours and preparing detailed billing statements.
Handle client invoicing and follow up on outstanding payments when necessary.
Trial Preparation:

Organize trial exhibits, prepare binders, and manage witness coordination.
Assist attorneys during trial by providing real-time document retrieval and case support.
Required Qualifications:
Experience: Minimum of 5+ years of experience as a litigation secretary, with specific experience in medical malpractice litigation.
Education: High school diploma or equivalent; additional legal secretary certification is a plus.
Skills:
Strong knowledge of medical malpractice litigation processes, including familiarity with medical terminology and case management.
Proficiency with legal software (e.g., Clio, MyCase) and Microsoft Office Suite (Word, Excel, PowerPoint).
Excellent written and verbal communication skills, with a strong attention to detail.
Ability to prioritize, multitask, and manage multiple deadlines in a fast-paced environment.
Strong organizational and time-management skills.
Professional demeanor and ability to maintain confidentiality.
Preferred Qualifications:
Experience working in a high-volume law firm setting.
Familiarity with federal and state court filing procedures and e-filing systems.
Knowledge of medical record retrieval and management.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.