Litigation Secretary - Adams & Martin Group

Adams & Martin Group has partnered with a reputable law firm in Irvine who is seeking an experienced and detail-oriented Litigation Secretary to join the firm's dynamic team. The ideal candidate will have extensive experience supporting attorneys in a fast-paced litigation environment, with the ability to manage a variety of tasks efficiently and accurately. Labor and employment experience is preferred but not required for the right candidate.

Responsibilities:

• Litigation Support

  Prepare and file legal documents in both State and Federal courts, including eFiling, creating tables of authority, bookmarking exhibits, redacting, and Bates stamping.

  
  

• Calendaring

  Manage and maintain attorneys' calendars, ensuring deadlines are met by accurately researching court rules, local rules, and judge-specific rules. Cross-check deadlines using software such as eDockets, Milana, or Compulaw.

  
  

• Administrative Tasks

  Arrange travel, prepare expense reports, enter attorney timesheets, and perform other administrative duties as assigned.

  
  

• Document Management

  Proofread, format, and finalize legal documents to ensure accuracy and compliance with court standards.

  
  

• Communication

  Serve as a liaison between attorneys, clients, and court personnel, handling correspondence and scheduling.

  
  

• Critical Thinking

  Anticipate needs, solve problems proactively, and manage multiple priorities under tight deadlines with precision.

  
  

  
  
  

Qualifications:

• Experience

  A minimum of 5+ years of experience as a Litigation/Legal Assistant in a litigation environment.

  
  

• Technical Skills

  Proficient in MS Office 365 (Word, Excel, Outlook). Familiarity with calendaring software such as eDockets, Milana, or Compulaw is required.

  
  

• eFiling Expertise

  Demonstrated experience with eFiling in State and Federal courts, including preparing and managing complex filings.

  
  

• Attention to Detail

  Exceptional proofreading, organization, and multi-tasking skills.

  
  

• Critical Thinking

  Ability to analyze situations, anticipate challenges, and deliver solutions efficiently.

  
  

• Preferred Experience

  Prior exposure to labor and employment law is advantageous but not mandatory.

  
  

  
  
  

What We Offer:

• A collaborative and professional work environment.
• Opportunities for growth and development.
• Competitive compensation and benefits package.
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated