Litigation Legal Assistant/Executive Assistant - Scopelitis Law Firm

About The Firm

Scopelitis, Garvin, Light, Hanson & Feary serves the legal and business needs of the transportation industry on a full-service basis. Our legal team is experienced in not only regulatory compliance, but also business structuring and transactions, litigation, insurance, labor and employment, highway accident defense, taxation, mergers and acquisitions, workers' compensation, logistics, driver leasing, warehousing, private fleet operations, outsourcing, and customs. We also represent clients in a variety of other related industries, including those that provide services or products in insurance, alternative workforce strategies, construction and real estate development, manufacturing, retail goods, and professional services. With our principal office in Indianapolis and other offices located coast to coast, we are easily accessible to clients nationwide.

The Firm has an opening for a full-time Litigation Legal/Executive Administrative Assistant in the Firm’s Chicago office.

The Opportunity

This person will support the Attorneys by performing a variety of Legal Assistant and Executive Administrative tasks that help manage legal cases and help keep the practice area running efficiently. This person will be participating in client calls along with counsel, and it’s imperative this person bring a professional and positive demeanor to the team. We are looking for someone with initiative and interest in expanding their duties within growing practice areas and is flexible to take on new tasks as assigned.

Essential Job Duties

• Organize and coordinate meetings & zoom calls, sending reminders and ensuring all necessary arrangements are in place
• Executive assistance with coordinating speaking engagements and attendance
• Prepare PowerPoint presentations
• Manage travel arrangements including air travel, car rental, hotel, and other accommodations, while ensuring cost-effectiveness and efficiency Organize and submit expense reports for attorney’s
• Opening new client/matter file
• Draft engagement letters
• Maintain spreadsheets

Requirements

• Strong organization skills with excellent attention to detail
• Excellent communication skills with ability to draft original correspondence
• Proficient in Microsoft Office Programs (Excel, Word & PowerPoint), including ability to redline and track changes by multiple attorneys
• Experience using NetDocuments or other document management system
• Experience with video chat programs (Zoom, Teams)
• Three or more years Litigation experience
• Experience with federal and state court filings
• Ability to work in high pressure situations under tight deadlines with flexibility to change work priorities
• Must be able to work independently, sometimes with little supervision to accomplish tasks

Firm Benefits

The Firm offers a comprehensive benefits package including medical/HSA, dental, vision, life, disability, family care leave, 401k/profit sharing retirement package and pet insurance.

Firm Culture

The Firm has a collaborative, team culture that fosters support among peers and collegiality between assistants, paralegals, attorneys, and managers. We have a welcoming, equitable workplace with an open-door policy. The Firm was named Top 30 in Client Service in 2016, Indy Star Top Workplaces for 6 consecutive years, and Best Lawyers Best Law Firms in 2022.

Please send resumes to HR@scopelitis.com. Resumes with previous law firm experience will be considered first. Compensation for the Litigation Legal Assistantwill be commensurate with experience and qualifications. An Equal Opportunity Employer.