Litigation Legal Administrative Assistant (51904) - Gables Search Group

Our client, a law firm with offices in Fort Worth, is looking to hire an experienced Legal Secretary/Legal Administrative Assistant. The Litigation Legal Administrative Assistant supports the delivery of quality legal services to clients by providing complex and specialized secretarial and administrative assistance to attorneys.

ESSENTIAL DUTIES & RESPONSIBILITIES

Specific duties of this position include, but are not limited to:

• Provide excellent customer service: answer phone lines and communicate with clients

• Draft standard pleadings, correspondence, memoranda, and other documents

• Perform e-filings, prepare pleadings notebooks, update indexes and prepare exhibits

• Maintain and organize files

• Participate in the timely review and submission of prebills and/or client bills

• Accurately file court documents both electronically and in document form, and determine and follow any local or judge specific requirements related to same

• Coordinate and make arrangements for travel and meetings

• Accurately prepare and submits client intake forms

• Regularly update client files, notebooks, and pleading indices

• Maintain attorney specific case lists, charts, and status of cases and outcomes

• Enter, review and revise timesheets accurately

• Proofread all documents to ensure accuracy and completeness

• Understand and comply with office policies concerning file management, case lists, filing and recordkeeping

• Effectively manage and monitor calendaring of deadlines and key dates

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• Experience working in a law firm environment

• Proficient knowledge of legal documents, formatting, table of contents and table of authorities, styles, track changes, inserting and labeling pdf documents, and converting pdf documents to Word

• Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook)

• Experience working with a Document Management System (iManage experience a plus)

• Experience with time entry, e-Filing, and database software

• Experience opening files and running conflict checks

• Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation

• Ability to work effectively and proactively within a team environment

• Strong time management skills and the ability to work under pressure in a fast-paced environment

• Ability to coordinate multiple tasks concurrently and to meet deadlines

• Strong organizational skills, interpersonal skills, and attention to detail