Litigation Float Secretary - Greenbaum Rowe Smith & Davis, LLP

Iselin, NJ 08830

About the Job

Float Litigation Secretary: We are currently seeking a full-time legal litigation secretary for a float position, preferably with 3+ years of experience in a floater role at a busy NJ law practice. In this position, you will provide interim coverage and a variety of assignments, necessitating the ability to easily integrate across many areas of the law. This role will also provide backup receptionist coverage when the receptionist is on a lunch break, vacation, or has scheduled paid time off. Due to the nature of the work, this position requires a physical office presence. Candidates must display a positive attitude and the flexibility to shift secretarial techniques from day to day and assignment to assignment are essential.

The Position's Essential Duties and Requirements: The ideal candidate will have strong organizational, grammatical, and people skills, as well as the ability to manage a large workload using dictation in a high-volume, fast-paced office setting. Among the responsibilities include, but are not limited to the following:

Perform general administration and secretarial tasks such as typing and proofreading documents, maintaining files, and answering phones.
Assist with call screening and directing.
Assist with the intake process for potential clients.
Create, organize, and maintain hardcopy and electronic client files.
Enter time entries of client work.
Serve as liaison between busy attorneys through interactions with clients, court staff, attorneys, prospective clients, and other supporting professionals and third parties through heavy electronic correspondence.
Must be able to successfully communicate with clients, adversaries, and Courts, as well as handle high-volume work and dictation in a fast-paced atmosphere.
Assist with drafting, editing, collating, and finalizing correspondence, pleadings, motions, case information statements, and appellate applications.
Assist with gathering, organizing, compiling, and indexing documents received from clients, financial organizations, and businesses; propounding discovery demands and subpoenas on adversaries and/or relevant third parties.
Keep track of the attorneys' calendars.
Tracking timelines for motion practice, pleading submissions, discovery exchanges, depositions, and deadlines.
Submit documents to the Court on paper and via JEDS or Appellate eCourts.
File documents on JEDS • Contribute to the team by diligently and thoroughly completing assigned tasks, duties, and projects.
Perform other related duties as assigned by responsible attorneys and administration personnel.

Qualifications:

Minimum of 3 years' litigation experience
Experience e-filing in both NJ and Federal courts
Working knowledge of iManage or similar document management application, preferred but not required
Experience using SurePoint or similar billing software
Strong knowledge of Word and Outlook; ability to quickly learn other applications
Experience with Best Authority software for creating TOA
Highly resourceful and reliable.
Experience working independently, within cross-functional teams, in a collaborative environment; Comfortable working in a fast-paced, frequently changing environment.

Education: High School (or equivalent) required.

Interested individuals should send their resumes to HR@Greenbaumlaw.com, referencing job code LITFLOAT99. Your resume must indicate the practice areas in which you have worked. Only qualified applicants will be contacted to schedule an interview. The salary for this job is $60,000 annually, and the work schedule is M-F, 9:00 a.m. to 5:00 p.m., with flexibility for overtime if necessary. A routine background check is required prior to an offer of employment. No phone inquiries. Recruiters' resumes will not be accepted for this position.

Greenbaum, Rowe, Smith & Davis, LLP is an equal opportunity employer committed to diversity and inclusion in the workplace. Individuals seeking employment at the firm are considered without regard to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, physical or mental disability, veteran status, or genetic information, among other protected bases.

About Greenbaum Rowe Smith & Davis, LLP:

Greenbaum, Rowe, Smith & Davis is a recognized leader among New Jersey law firms, with deep roots in the state and a far-reaching knowledge of New Jersey legal issues. True to that identity, we understand the “ins and outs” and the inherent complexities of handling legal challenges in New Jersey, knowledge which translates directly into an advantage for our clients.We are dedicated to providing pragmatic, resourceful and cost-effective representation, in combination with reliable and responsive client service. Our approach is collaborative and consistent — we get the job done, both here in New Jersey and in other jurisdictions. We've been doing just that for the past century.The strengths of our practice are rooted in solid experience. We are known for our business savvy, and as proactive problem solvers, successful deal makers and prolific thought leaders. We handle our clients’ most challenging disputes and sophisticated transactions, and proudly serve as their longtime trusted advisers. Above all else, our goal is always to help clients overcome challenges and capitalize on opportunities. Our areas of expertise are diverse and comprehensive in scope. We take a practical, creative and highly personalized approach to the work at hand. Whether we’re retained to structure a transaction, serve as strategic counsel, or represent a client in a dispute or litigation, we strive to earn the loyalty and respect of our clients by delivering results that meet their specific goals and objectives.Our long history has built the foundation that we stand upon today, and we honor the many accomplishments that define our first one hundred years. Moving forward as a 21st century enterprise, we resolutely embrace our changing world with the foresight and flexibility needed to meet the continually evolving needs of our clients.

Source : Greenbaum Rowe Smith & Davis, LLP