LIPH Program Manager - Rockford Housing Authority

ROCKFORD HOUSING AUTHORITY Job Description

LIPH Program Manager

SALARY LEVEL: SCHEDULE E, LEVEL 6 FLSA STATUS: EXEMPT DEPARTMENT: HOUSING OPERATIONS

SUPERVISOR: CHIEF OPERATING OFFICER OR DESIGNEE PRIMARY RESPONSIBILITIES:

Responsible for the overall supervision of LIPH Property Managers and Assistants, leasing of all units and the delivery of management services to residents. The incumbent is responsible for the direct supervision of all site managers, assistants and outside vendors (as appropriate) as well as other duties which will assist the Chief Executive Officer or designee.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Periodically reviews RHA policies and documents on leasing and occupancy with the Physical Assets & Quality Assurance Manager for conformity with HUD guidelines and established standards. Recommends changes as needed.
2. Reviews site management staff's responsiveness to and resolution of resident complaints or concerns.
3. Reviews budgetary estimates submitted by property management and develops coordinated budgets for each property. When necessary, may be assigned responsibility for department administrative work such as budget preparation and various required reports.
4. Initiates short-term and long-term goals and objectives for each site and management staff to accomplish providing decent, safe and sanitary housing for residents.
5. Reviews, evaluates and directs the overall performance of property management employees. Conducts performance evaluations and takes or recommends disciplinary action when appropriate.
6. Participates in interviewing and selection of property management staff.
7. Responsible for ensuring fair and consistent application and administration of RHA personnel policies at each LIPH property.
8. May be required to fill in for property managers during absences or vacations.
9. At the CEO or designee's discretion may be required to obtain and/or provide information to other departments, resident groups, and outside organizations, including attendance at Board of Commissioners meetings and various other meetings when necessary.
10. May train department staff including but not limited to: property managers, assistant managers, administrative clerks.
11. May be assigned additional supervisory responsibilities for programs and staff at the direction and discretion of the Chief Executive Officer or designee.
12. Directs acceptance and processing of tenant applications assuring process conforms with established policies adopted by RHA and approved by HUD.
13. Completion of reports and review regarding the LIPH Program as designated.

Competencies

1. Leadership & Accountability
2. Project Management.
3. Communication Proficiency.
4. Collaborates and coordinates with other operating units.
5. Diversity and Inclusion.
6. Personal Effectiveness/Credibility.

MINIMUM QUALIFICATIONS REQUIRED AT TIME OF APPLICATION

1. Bachelor's Degree in public administration, business administration or closely related field (preferred) and four years progressively responsible experience in housing management. -or-

Associate degree in business, public administration, or closely related field (preferred) with a minimum of five (5) years of work experience in property management holding supervisory responsibilities -or-

High school diploma or equivalent and seven (7) years of work experience in property management, holding supervisory responsibilities with at least four (4) years of experience in assisted or public housing.

1. Ability to work with a personal computer in a Windows environment, with the ability to utilize various applications such as Microsoft Office as well as HUD related software.
2. Ability to utilize tenant management software to prepare reports for consistency with the finance department.
3. Ability to grasp reporting techniques including but not limited to statistical sampling, dashboard reporting.
4. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
5. Working knowledge of housing authority policies and procedures regarding housing management.
6. Knowledge of federal, state and local government regulations pertaining to the department.
7. Ability to maintain effective work relations with other employees, other departments, outside contractors, housing authority tenants, and federal, state and local government representatives and the general public.
8. Skilled in preparation of budgets and reports.
9. Proficient at training and directing others in the specifics of housing management.
10. Educated in management or administrative principles and practices.
11. Ability to communicate clearly and effectively both orally and in writing using business English, spelling, grammar and punctuation.
12. Ability to perform numerical calculations and to verify information from complex data.
13. Ability to define and resolve problems, collect data, establish facts and draw valid conclusions.
14. Ability to work outdoors in all types of weather, including inclement weather.
15. Travel to various PHA sites and other locations that are required by the nature of the work.
16. Possess a valid driver's license, be insurable by RHA and able to utilize personal transportation as needed to perform duties (reimbursement will be made per RHA Travel Policy).

SCOPE OF AUTHORITY:

Direct Supervision of property management staff.

Audit procedures and practices related to regulatory requirements.

Provide necessary on the job training and request staff training as necessary.

COMMUNICATION:

All communication will follow the guidelines set forth in the current Rockford Housing Authority's communication plan and RHA Employee Handbook.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations for persons with known disabling condition will be considered in accordance with State and Federal law.

The noise level in the work environment is usually moderate. PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

OTHER DUTIES:

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Related duties, responsibilities and activities may change at any time with or without notice.

EEO POLICY:

The Rockford Housing Authority does not discriminate against employees or applicants for employment on account of race, creed, color, national origin, sex, age, political or union affiliation nor any type of unlawful discrimination prohibited by applicable State and Federal laws. It is the policy of the Employer to take affirmative action to encourage and foster employment of minorities, women and disabled persons.

12/2023