Licensing Agent In-Training/Administrative Assistant - The Cowlitz Indian Tribe

POSITION DESCRIPTION
Title: Licensing Agent-In-Training / Administrative Assistant
Schedule: Varies by Shift Assignment
Location: ilani, Ridgefield, WA
Classification: Full-Time, Exempt
Opening Date: June 17, 2024
Salary Range: $28.34/hr or Higher DOE
Closing Date: July 5, 2024

***If you are an American Indian/Alaska Native and/or a Veteran and would like this to be considered for hiring, please note this on your cover letter and/or resume***

Position Summary:

Assists in processing licenses and renewals for applicants and employees according to Tribal/State Compact, Indian Gaming Regulatory Act (IGRA), Cowlitz Tribal Gaming Commission Regulations, policies and procedures, and all applicable laws and regulations. Contributes to the efficient daily operation of the Gaming Commission by performing a variety of secretarial and administrative duties. Maintains confidentiality of all privileged information. Honors and represents the mission, vision, values of CIT and the Gaming Commission.

***If you are an American Indian/Alaska Native and/or a Veteran and would like this to be considered for hiring, please note this on your cover letter and/or resume***

This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Essential Duties & Responsibilities:

• Reviews, processes, and evaluates gaming license applications and renewals according to established policies and procedures.
• Conducts thorough and complete background investigations in accordance with the CTGC Gaming Ordinance and Regulations.
• Assists applicants with completion of license applications and other licensing duties as assigned.
• Applies reasonable judgment in determining suitability to hold a gaming license.
• Prepares correspondence, reports, minutes, agendas, memos, forms, and other documents and communications from drafts, recordings, or verbal instruction as requested.
• Edits and reviews all correspondence and documents for correct grammar, punctuation, and spelling.
• Establishes and maintains an effective filing and retrieval system of departmental communication and information.
• Greets internal and external customers and visitors; determines nature of business, answers questions, and directs to appropriate personnel.
• Maintains and operates office machines, equipment, and computers; performs or coordinates general maintenance and repair.
• Manages and coordinates agency travel and training activities.
• Orders and maintains inventory of office supplies.
• Receives, sorts, logs, and routes mail; photocopies, collates, distributes, and files documents as requested.
• Transmits outgoing faxes and retrieves, logs, and distributes incoming faxes.
• Provides excellent customer service to internal and external customers of the operations.
• Maintains confidential information.

• Contributes to a team effort and accomplishes related results as required.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of traditional form of government, customs, and traditions.
• Knowledge of applicable federal, state, county and local laws, regulations, and requirements including the Gaming Compact.
• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Knowledge of customer service practices and techniques.
• Knowledge of records management, filing systems, and basic accounting procedures.
• Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
• Ability to apply sound judgment.
• Ability to learn and navigate complex databases
• Ability to operate various word-processing, spreadsheets, and database software programs in a Windows environment.
• Ability to maintain confidentiality.
• Ability to gather data, compile information, and prepare reports.
• Ability to maintain calendars and schedule appointments.
• Ability to represent the organization in a professional manner, building respect and confidence.
• Ability to handle multiple tasks and meet deadlines.
• Ability to work independently with minimal supervision.
• Ability to communicate effectively, both verbally and in writing.
• Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds.

Minimum Qualifications:

• High School Diploma/GED.
• Two years licensing, background, or administrative experience.
• Must have or be able to obtain a CTGC Gaming License as a condition of job offer.
• Must have or be able to obtain a Notary license within three months of hire
• Valid driver’s license required.
• Fluency in the Cowlitz language preferred.
• Must be able to successfully pass a background screening / investigation according to the established requirements below.

Tribal preference in accordance with Cowlitz Indian Tribe Code and CIT Employee Policies and Procedures Handbook shall apply to all positions.

Background Investigation Requirements:

• Pre-employment drug screen.
• Personal reference check and employment verification.
• Federal, state, and/or tribal criminal history and sanction checks.

Physical Demands:

While performing the duties of this job, the employee regularly is required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands or arms; and talk or hear. The employee occasionally is required to climb or balance; stoop, kneel, or crouch. The employee is occasionally required to lift up to 20lbs. Specific vision abilities required by this job include close vision and clarity of vision at long distance.

Work Environment:

Work is generally performed in an office setting with a moderate noise level. Evening and/or weekend work may be required. Tight time constraints and multiple demands are common. Travel may be required for training, meetings, conferences, presentations, and other events.

The Cowlitz Indian Tribe is an Equal Opportunity Employer, and a Drug & Alcohol-Free workplace.

Except as provided by Title 25 CFR, Section 472 which allows for Indian preference in hiring, the Cowlitz Indian Tribe does not discriminate on the basis of race, color, creed, age, sex, national origin, physical handicap, marital status, politics, or membership or non-membership in an employee organization.